Planning Board - Meeting Minutes

Apr 7	May 5	Jun 2	Oct 20	Dec15
Apr 21	May 19	Jun 16	Nov 3
Jul 7	Aug 4	Sep 1	Nov 17
Sep 8	Sep 15	Oct 6	Dec 1

BARNSTEAD PLANNING BOARD

THURSDAY DECEMBER 15, 2011

TOWN HALL @ 7:00 P.M.

MINUTES

CALL TO ORDER: David Murley, chair, called the meeting to order at 7:05 P.M.

ROLL CALL: David Murley, chair, Nancy Carr, secretary, Amy Jennings, Clarke Goodrich, William Evans, alternate and Paula Vardaro, recording secretary

ZONING ORDINANCE CHANGES - FINALIZE BALLOT QUESTIONS:

The Board was given a copy of the article for the newspaper with the exact wording of the changes.

David Murley asked if there was any additional input from the Board. He stated that this would be sent to the attorney with the shortened version of it in question form for the ballot. The explanations will be put in the ballot book for people to read.

Clarke Goodrich asked if the Board voted to take out the sunset clause.

David Murley said no, the Board voted at the last meeting to keep it in.

There was a brief discussion about the vote and the discussion about the growth ordinance and the minutes from the last meeting which states the reasons for keeping it in.

C.I.P. and MASTER PLAN: David Murley told the Board he met with the Selectmen Tuesday evening about the Planning Board budget and the Master Plan budget. He stated that the Selectmen agreed with the changes he proposed, except for training and seminars.

The Selectmen said the Planning Board had not spent all of the money so they wanted to cut that line.

David Murley explained that 5 people went for training in October, but the fees have not been deducted from the line item and he didn’t know who was charged for this training. He added that under printing/advertising the printing of envelopes hasn’t been deducted either.

There was a discussion as to who receives the invoice and which department paid for it.

David Murley asked Nancy Carr and Amy Jennings about the Master Plan meeting and the budget that they asked for. He stated he e-mailed the committee that the Selectmen are asking for exact figures for expenses from UNH and LRPC.

Nancy Carr said the figure that was turned in was approximate, if fact the figure should probably have been higher than $9,100.

David Murley said the Selectmen agreed that we do need a Master Plan, but they need some real numbers for example - sending out the questionnaire. He suggested putting it into the tax bill to save money.

Nancy Carr stated that the tax bill was not the right way to bring this to the people.

Amy Jennings agreed with Nancy Carr and added that the committee agreed that that was not the way they wanted to distribute it.

A discussion ensued regarding the distribution of the questionnaire.

Amy Jennings asked how the Master Plan budget was presented to the Selectmen.

David Murley showed the two different budgets that were presented.

Amy Jennings asked for clarification of the amounts that the Selectmen need. She stated that the numbers they submitted were actual numbers Michael Kowalski got.

Nancy Carr clarified the role of LRPC only as an advisory capacity which is included in our dues. All other services we would have to pay for.

William Evans suggested maybe putting it into a warrant article and let the people vote on it.

David Murley agreed that with a specific dollar amount that might be the way to go.

Amy Jennings asked why this figure would fly and what if the people didn’t approve it.

David Murley explained about a Selectman’s view on the budget.

Nancy Carr commented about the Master Plan being done over ten years ago - the costs have gone up so everything else will have to be increased.

David Murley stated that when the Master Plan was last done it was the whole thing, now we are only doing two chapters for essentially the same costs. A warrant article for $13,000 was approved by the people for the LRPC portion only; the rest of the money came out of the Planning Board budget.

William Evans agreed that an approved warrant article paid LRPC for their work, or maybe some of it actually went to the printing and advertising.

Clarke Goodrich agreed that the Planning Board budget should have to pay for some of the Master Plan budget.

Amy Jennings asked what the best shot would be in getting this money – the approval from the Select board or a warrant article.

David Murley said the Selectmen agreed that this has to be done, but he agreed with Bill Evans that the warrant article would give the committee more time to come up with a presentation and real numbers.

Clarke Goodrich asked if there were any penalties if they did not come up with a new master plan.

David Murley said the town can’t collect impact fees or enforce the growth ordinance. He added that the Selectmen agreed that they need the Master Plan, but need clarification of money requested.

The discussion continued about the cost of assistance, the annual cost and it being a living document.

David Murley told the Board that February 7th was the last date to submit a warrant article.

NEW BUSINESS The annual report – Paula Vardaro commented that Carol Locke had a suggestion for changing some of the wording in the first paragraph.

David Murley commented about the size and having it on two pages,

OLD BUSINESS: David Murley told the Board that on January 5th they would be having a public hearing that would include a change to the site plan review. He commented that he would like to add, along with the check list, a line for site plan agreement if necessary. He commented on a recent case that needed the sign-off from the Building Inspector and the Road Agent. This agreement would be specific for each application, and would be drawn up later. All he wanted was to have the applicant sign the agreement that they agree to the conditions and inspections by other parties. This line (G) would be just a line after the check list requiring addition information.

Nancy Carr said that sounds reasonable.

Amy Jennings agreed also.

David Murley said this way if the Road Agent needs specific items done, then the Planning Board can say – we can’t approve it until the applicant agrees to comply with the conditions.

A discussion ensued regarding the non-residential site plan review and the agreement.

ADJOURNMENT: David Murley adjourned the meeting at 8:10 P.M.

Respectfully Submitted

Paula Vardaro

Recording Secretary

BARNSTEAD PLANNING BOARD

THURSDAY DECEMBER 1, 2011

TOWN HALL @ 7:00 P.M.

MINUTES

CALL TO ORDER: David Murley, chairman, called the meeting to order at 7:00 P.M.

ROLL CALL: David Murley, chair, Michael Kowalski, vice-chair, Nancy Carr, secretary, Kathy Preston, Clarke Goodrich and Paula Vardaro, recording secretary.

David Murley said he wanted to combine items together and talk about the C.I.P. and Master Plan and would like the Board to review the Annual Report he put together. He said this was preliminary, because he already is proposing a change.

Michael Kowalski suggested in the first paragraph to state “Your” Planning Board and adding the “Town of Barnstead” instead of the State of New Hampshire.

David Murley agreed that was a good suggestion. He would like to add to the end anyone that is interested in helping the Planning Board with any new projects or is interested in becoming an alternate member of the Board to go to the web site and fill out an application. The Board agreed.

David Murley switched to the budget and point out that our budget does not reflect the people that went to the conference. He wasn’t sure who paid for it, but it wasn’t taken out of our budget. He also pointed out that envelopes purchased for the ZBA weren’t taken out of the ZBA’s budget either. He wasn’t sure just what was going on. David Murley told the Board he has a meeting with the selectmen on the 13th to go over their budget. He feels that the increases he put in for will be cut. The selectmen haven’t done anything about financing the master plan yet.

Michael Kowalski commented that the selectmen have complained about the large amount that he asked for. He told the Board that if he doesn’t ask for a larger portion then they won’t get very much.

The Board had a brief discussion about the police department and the study.

Kathy Preston said the Select Board should be getting a report next week.

Michael Kowalski stated that he has a meeting December 6th at 8:30 with the Selectmen about the C.I.P. and asked David Murley if he would accompany him.

ZONING ORDINANCE CHANGES: David Murley said at Clarke Goodrich’s suggestion – the Definition for cell towers will be under the heading Commercial Towers with 3 sub-definitions. The attorney did comment on the wind power facility. If they are big enough the State takes over, but the Planning Board can restrict the location of the towers.

Clarke Goodrich agreed that if the State takes over that’s a good thing.

Kathy Preston asked for clarification of solar panels put on the home.

David Murley said if they are put in for the home and not for the explicit use of generating commercial power. David Murley said the Board can restrict the construction of the towers in the different districts. He is hoping that we can combine the definition and the location into one question on the ballot.

Clarke Goodrich suggested referencing the table of uses and requiring a site plan review application in the definition.

The Board agreed.

The ZBA changes were discussed; wording was put in according to the RSA’s according to the language sent by the ZBA chair.

David Murley told the Board that he would like to review of the growth ordinance. The blotter book is out and the latest results are 1,921 residential land and buildings, 192 land and buildings with current use, manufactured housing on own lots 113, manufactured housing on land of another 9, duplex and multiply family 53, a total of 2,279 dwelling units in town. This number is multiplied by 1.5% which gives us a number of 34 houses that can be built next year. So far this year we have issued 6 building permits and the possibility of 1 more, 9 were issued last year, 8 the year before and 26 in 2008. If we look at the last 10 years the average number of houses built is 22 per year. This means a 9.7% growth rate.

The Board talked about the population, the school, the police department and the construction of buildings from other towns.

David Murley continued - if we don’t have a Master Plan and a C.I.P. in place then we can’t collect impact fees and put a limit on building permits. The Town has not put any money into the infrastructure. He read “Section 12-16 of the Zoning Ordinance expires April 1, 2014 unless readopted prior to that date. The number of building permits requested for three (3) consecutive years is less than 75% of the sustainable rate of development in the prior year then the Planning Board shall consider suspension of the growth management ordinance. At such time, if the Planning Board decides to keep the ordinance in place, it shall provide findings as to why continued implementation of the ordinance is necessary to address public facility deficiencies and other impacts of rapid growth”.

Michael Kowalski stated that the sentence stated “shall” consider it. He felt it should stay in. David Murley said if we give it up now it’s gone forever. He would like to see it kept in. Clarke Goodrich made a motion to keep in the growth management ordinance. Michael Kowalski seconded the motion.

The Board voted unanimously to keep the growth management ordinance in place.

David Murley told the Board that in the Site Plan Review application under number 3, “Additional Information” it has been suggested to add the following: police department, fire department, health officer, highway department, building inspector, conservation commission and other. This way the Board can decide who needs to approve the site plan in addition to the Board.

Nancy Carr pointed out item J needs to go away because it references the Board of Fire Wards – which doesn’t exist and a duplication of departments in #3.

The Board discussed the additions and decided it should read Road Agent not highway department. The wording will be finalized for the public hearing the first week in January.

CORRESPONDENCE: David Murley reminded the Board about the webinar that was e-mailed. He also showed the Board the report from Lakes Region annual report.

David Murley mentioned the upcoming Christmas party on December 21st and everyone is invited.

MINUTES 11/3/11 & 11/17/11: 11/3/11 – Minutes – Michael Kowalski made a motion to approve the minutes as written. Clarke Goodrich seconded the motion

The Board voted unanimously to approve the minutes as written.

11/17/11 Minutes – Nancy Carr made a motion to approve the minutes as written.

Kathy Preston seconded the motion.

The Board voted unanimously to approve the minutes as written.

ADJOURNMENT: Nancy Carr made a motion t o adjourn.

Kathy Preston seconded the motion

David Murley adjourned the meeting at 7:50 P.M.

Respectfully Submitted

Paula Vardaro

Recording Secretary

BARNSTEAD PLANNING BOARD

THURSDAY NOVEMBER 17, 2011

TOWN HALL @ 7:00 P.M.

WORK SESSIONMINUTES

CALL TO ORDER: David Murley, chair, called the meeting to order at 7:02 P.M.

ROLL CALL: David Murley, chair, Nancy Carr, secretary, Amy Jennings, Clarke Goodrich, William Evans, alternate and Paula Vardaro, recording secretary

ZONING ORDINANCE CHANGES: David Murley stated he received an e-mail from Mark Puffer regarding the placement of Cell Towers in the Zoning Ordinance and the Non-residential site plan document. David Murley continued that cell towers should be included in the definitions and the table of use allowed in the commercial and residential/agricultural zones. Mark Puffer was concerned that the people might not want to give the Planning Board that kind of authority, but agreed with the suggestions. The description should be added into the non-residential site plan document, so when technology is updated it would be easier to update the non-residential site plan document instead of going to the people and having them vote on an update to the Zoning Ordinance. David Murley stated he would write up a proposed definition for the next meeting in December.

Another change to the Zoning Ordinance will be bringing the ZBA into compliance with the State. David Murley mentioned that Pittsfield is having their first public hearing next week. Paula Vardaro asked if we needed to come up with wording for the growth management sections. David Murley said he needed to look at the numbers from the blotter book and come up with some language to keep the growth ordinance. They discussed briefly the sunset date of 2014 and the justification for keeping it in the Zoning Ordinance.

C.I.P. and MASTER PLAN: David Murley told the Board that LRPC met with the Master Plan committee last week and they had a very informative meeting.

They discussed the survey that the committee wants to send out and possibilities and the time frame of distribution.

CORRESPONDENCE: David Murley told the Board that he has composed two letters. A lawyer for Jane Powers’ lot line adjustment requested a letter for her mortgage company explaining the non-conforming lot. The other one to Lorraine Stevens for the Omni camp subdivision, this states that no future subdivisions can occur.

There was a brief discussion about the Omni camp subdivision and how it was done years ago.

OLD BUSINESS: The Board was handed some comparison fees for cell towers. The Board discussed the fees and agreed that Gilmanton had the best fee schedule only it was suggested to increase the foundation fee from $.07/ square foot to $.10/square foot. The Board also discussed setting up a fee schedule for commercial construction. Currently there are no fees in place for construction, only for plumbing, electrical and renovations. They are concerned that if the old Timco property is sold and new buildings are proposed we have no fees in place.

They also discussed bringing our current building permit fees in line with other town’s fees which charge by the square foot instead of a flat fee.

NEW BUSINESS: David Murley said at the December 1st meeting the language will be ready for the Zoning Ordinance amendments and the site plan review application. The Board will be able to make their comments so that in January they can hold the public hearing.

ADJOURNMENT: Amy Jennings made a motion to adjourn.

Nancy Carr seconded the motion.

David Murley adjourned the meeting at 8:00 P.M.

Respectfully Submitted

Paula Vardaro

Recording Secretary

BARNSTEAD PLANNING BOARD

THURSDAY NOVEMBER 3, 2011

TOWN HALL @ 7:00 P.M.

MINUTES

CALL TO ORDER: David Murley, chair, called the meeting to order at 7:00 P.M.

ROLL CALL: David Murley, chair, Michael Kowalski, vice-chair, Kathy Preston (left at 7:46 P.M.), Clarke Goodrich, Amy Jennings, Christopher Carazzo, alternate, William Evans, Alternate (arrived at 7:05 P.M.) and Paula Vardaro, recording secretary

David Murley asked Chris Carazzo to sit in for Nancy Carr as a voting member

MINOR LOT LINE ADJUSTMENT

Carol Locke, Garrick Locke & Clayton Locke Maps & Lots 22-137, 6-19 & 6-21

82, 222 & 204 Wes Locke Road

Paul Zuzgo, land surveyor representing the Locke’s, said they are looking for one waiver for the scale of the plan. He scaled it 1’ = 200’ due to the size of the parcel. He explained to the Board they are doing a lot line adjustment with the old farm which is 24.77 acres, 7.9 acres will go to Carol Locke giving her 18.76 acres, 5.75 acres will go to Garrick Locke giving him 11 acres and the farm will have 11.09 acres remaining. Kathy Preston asked if it was in current use. Carol Locke said the ultimate goal is so that each of them will be able to put 10 acres into current use. She added that all the driveways come off of Wes Locke Road so there is no impact on route 28.

David Murley read the waiver. He commented that it was a reasonable request. Michael Kowalski made a motion to approve the waiver. Kathy Preston seconded the motion. The Board voted unanimously to approve the waiver.

Chris Carazzo questioned the radius on the front of the old farm house. He asked how close that was to the existing radius. Paul Zuzgo said there is no real lay out to Wes Locke Road. He said it has never been surveyed.

There was a brief discussion about the slope, the road and trees. Michael Kowalski made a motion to accept the application as complete. Kathy Preston seconded the motion. The Board voted unanimously to accept the application as complete. David Murley opened the public hearing at 7:08 P.M. No Comments were given. David Murley closed the public hearing at 7:09 P.M. Kathy Preston made a motion to approve the application.

Michael Kowalski seconded the motion. The Board voted unanimously to approve the application.

MAJOR SUBDIVISION

John Lake & Matthew Lake Map 5, Lot 13

89 Coles Ledge Road 2 Lots

Richard Turner, Land Surveyor representing John and Matthew Lake, told the Board they wanted to divide out 3.89 acres from the main lot leaving 100+ acres. He added that a list of waivers was submitted for the Boards approval also. He noted on the plans that he added the wetlands and commented he found an old layout on Coles Ledge Road. David Murley read the added layouts dating 1783 & 1786. Richard Turner stated that he obtained this from the State achieves. Chris Carazzo asked what that would do. Richard Turner said in 1944 a person from the DOT transcribed information about the road issue – it was obtained from the right-of-way department and is found in the State archives, it showed that the road width varies – there is no set number, it appears to get wider as you go away from the house towards the brook. Chris Carazzo asked if it changes the stone wall and the width of the road. Richard Turner said it would allow 33’ for the road crew to work with. There was a brief discussion regarding the stone wall. Chris Carazzo said the town might need to research this – 33’ is plenty to do the job.

Michael Kowalski asked Chris Carazzo if he wanted to see any contingencies in the motion. Chris Carazzo said he would look it up, but didn’t see any real problem. David Murley said the applicant is seeking a waiver to Section 6 item #9 Fiscal Impact Study – does not appear to be necessary because of the minimal impact of the proposed two lot subdivision. Chris Carazzo made a motion to approve the waiver. Michael Kowalski seconded the motion.

The Board voted unanimously to approve the waiver. David Murley said the applicant is seeking a waiver for item #10- Traffic Study - does not appear to be necessary because of the minimal impact of the proposed two lot subdivision. Chris Carazzo made a motion to approve the waiver. Michael Kowalski seconded the motion.

The Board voted unanimously to approve the waiver. David Murley said the applicant is seeking a waiver for item #11- Environmental Impact Study - does not appear to be necessary because of the minimal impact of the proposed two lot subdivision. Chris Carazzo made a motion to approve the waiver. Kathy Preston seconded the motion.

The Board voted unanimously to approve the waiver. David Murley said the applicant is seeking a waiver for item #25- Dimensions of all existing and proposed property lines – The dimensions of the proposed new lot (Map 5, Lot 13-2) have been shown. The remaining 100 +/- acres is shown per the Town of Barnstead tax map, not by survey. Chris Carazzo made a motion to approve the waiver. Michael Kowalski seconded the motion.

The Board voted unanimously to approve the waiver. Michael Kowalski made a motion to accept the application as complete. Kathy Preston seconded the motion. The Board voted unanimously to accept the application as complete. David Murley opened the public hearing at 7:24 P.M. Julie and Rick Coffin as well as Robert Smith asked to see the plans. Richard Turner showed them and explained exactly what the Lakes wanted to do with the property. John Walcott stated that he was the buyer for the 3.9 acre parcel that is being subdivided. If the town goes 33’ on the front, they will hit the roots of the chestnut trees. David Murley said he has been down that road and it doesn’t appear that the roots will be touched. John Walcott added that if the town goes from stone wall to stone wall – it’s not going to happen. He will not allow it, but he is willing to work with the road agent.

Chris Carazzo said the tree issues shouldn’t hold up the subdivision. Legally the town has the right to do what needs to be done to the road. They will fix the problem – it’s a question of when. The trees will not be an issue going forward. John Walcott asked that the road agent come out and review the site and lay out the plan for the road. Chris Carazzo stated that he told John Walcott he would come out and lay out the plan of work, but they can’t remove the stone wall. The road washes out and the town needs to fix the problem – this has nothing to do with the subdivision. Chris Carazzo told John Wolcott that he would let him know when they would be doing the work. David Murley closed the public hearing at 7:35 P.M. Michael Kowalski made a motion to approve the application. Kathy Preston seconded the motion. The Board voted unanimously to approve the application.

SITE PLAN REVIEW

Jane LeBlanc Map 11, Lot 15

17 Brindle Pond Road Fiber Shop & Learning Center

Jane LeBlanc told the Board that there are two rooms that are connected to the house and she would like to open up a learning center and store for needle work and textile arts. It would be wool and felt making classes. There would be no hazardous materials used. Chris Carazzo asked if there would be any delivery trucks Jane LeBlanc said only FED-X and/or UPS trucks. Chris Carazzo said there was no issue with the road there. Michael Kowalski asked about stairs and ramps and if they were ADA approved. Jane LeBlanc said they have only a few steps.

Clarke Goodrich asked about the number of students and the hours of operation. Jane LeBlanc said about 5-6 students and Tuesday – Saturday 10-5 with one day until 8:00 P.M. would be the days and hours. Clarke Goodrich asked about the sanitary facilities. Jane LeBlanc said they have only one bathroom in the house which the students would be allowed to use. She added that the classroom would have a separate entrance. Amy Jennings asked about the size of the sign. Jane LeBlanc stated it would be according to the sign ordinance. She showed the Board a picture of what it would look like. Clarke Goodrich asked how many cars her parking would allow.

Jane LeBlanc said about 5 cars will fit in the parking lot no problem. Chris Carazzo asked about the location of the sign. He was concerned about the visibility coming out of the driveway. Jane LeBlanc said probably behind the mailbox, she wasn’t quite sure yet. Chris Carazzo offered some suggestions about placement of the sign.

Kathy Preston asked when they want to open. Jane LeBlanc said as soon as possible. Michael Kowalski made a motion to accept the application as complete. Clarke Goodrich seconded the motion. The Board voted unanimously to accept the application as complete. David Murley opened the public hearing at 7:44 P.M.

No comments given. David Murley closed the public hearing at 7:45 P.M. Michael Kowalski made a motion to approve the application. Kathy Preston seconded the motion. The Board voted unanimously to approve the application.

C.I.P. and MASTER PLAN: Michael Kowalski told the Board that he spoke with selectman Bob LaRoche and wanted to update the selectmen about both the C.I.P. and Master Plan. He is frustrated that he hasn’t heard anything back from the selectmen. Paula Vardaro suggested that Michael Kowalski call Karen Montgomery and make an appointment to be put on the selectmen’s agenda. David Murley wanted to remind the rest of the Board that next week there was a meeting at the Parade Fire Station of the Master Plan committee with a presentation from LRPC. Amy Jennings stated she wanted to find out just what they offer under our contract. David Murley said they are spreading out their services for cash – so we need to be careful about what we ask from LRPC.

There was a discussion about what other towns are doing, what LRPC offers and what Barnstead is looking for.

ZONING ORDINANCE CHANGES: David Murley told the Board in looking over regulations in the Zoning Ordinance from about 4 Towns on Telecommunication Towers, he found them to be very lengthy. If we were to add these to the Zoning Ordinance and if anything changes in regards to technology upgrades – we have to go back and have it voted on by the people. He said he has e-mailed the town attorney to see what his advice is about putting the regulations into the non-residential site plan review. This way the Board can change them as the technology changes. We can add the telecommunication tower to the definition and the permitted use table. David Murley also added that the building permit fees need to be updated to include the cell towers. He said there were no building permit fees in place for the last tower that was built. A discussion ensued regarding others town fees and what the requirements were versus what we charged for the last tower that was installed. They agreed that the building permit fees proposed seemed very cheap. The Board would like to see other costs just to compare.

Michael Kowalski pointed out that the permit for building a house was so much more than the cost of putting in a tower, plus the building permit for the house has an impact fee. He asked what the cost of building a commercial building would be. Paula Vardaro said that there is no specific cost for commercial construction only renovations, electrical and plumbing. She added that other towns charge according to the square foot with an administrative cost added. It really is something that should be looked into. She reminded the Board that it is the selectmen that have the say on the fees.

CORRESPONDENCE: David Murley said they had 13% of their budget left for the end of the year. He pointed out that the ZBA has run over their printing and the Planning Board is about to. Paula Vardaro pointed out that the classes that four of them attended last Saturday have not been deducted from the budget yet.

NEW BUSINESS: Paula Vardaro told the Board she had a discussion with Clarke Goodrich about the Site Plan Application and who would go through and give a final approval like the building inspector, health officer etc. She gave them a copy of the application with #3 under Additional Information the addition of Police Department, Fire Department, Health Officer, Highway Department, Building Inspector etc. for their approval on particular site plan review applications. Clarke Goodrich stated that the Planning Board may require these additional approvals – the key word is “may”. The Board discussed when an additional person would be contacted. David Murley said (as an example) if it’s for the highway, the applicant would have to come back with an approval from the road agent.

A lengthy discussion ensued regarding who determines the inspections of particular sites and reviewing the files before the hearing date seeing as the applications are turned in 30 days in advance. Paula Vardaro told the Board that at the last Planning Board class she attended she was told by the LGC attorney that the applications cannot be reviewed by the entire Board without the applicant present. Some Board members disagreed with this, but David Murley said that when the entire Board looks at the application all of the abutters have to be noticed and a public hearing has to be held. He added some town’s have a planner that reviews all of the applications. We can look at them individually, but cannot form an opinion as a Board ahead of the hearing. Paula Vardaro stated that it’s the right to know law. David Murley said when he finds out from the Town Attorney regarding the cell tower we can hold one hearing for adding the cell tower to the non-residential site plan and the site plan review additional information. Chris Carazzo asked if we should be taking pictures. He told the Board he mentioned this issue awhile ago and would really like to have this enforced. This way we have a record of what the small business originally looked like or even a driveway that has been altered. They discussed briefly about taking pictures and how to keep them in the file, either the assessing office or the building inspector’s office. David Murley stated that all these items should be tied into the tax card.

MINUTES 10/6/11 & 10/20/11: 10/6/11-Minutes: Chris Carazzo made a motion to approve the minutes as written. Amy Jennings seconded the motion. The Board voted unanimously to approve the minutes as written

10/20/11 Minutes – Chris Carazzo stated a couple of corrections as follows: page 1 - next to last paragraph (talking about the stone wall) rewording sentence to read “We are on the stone wall on one side of the road” (delete the stone wall cannot be in the middle of the road), change “they” to “we” “We are taking 4 feet of the road for widening and ditches.” On page 3, 5th line from the top change “of the Selectmen” to “Building Inspector”.

Chris Carazzo made a motion to approve the minutes as amended. Michael Kowalski seconded the motion.

The Board voted unanimously to approve the minutes as amended.

ADJOURNMENT: Amy Jennings made a motion to adjourn the meeting.

Michael Kowalski seconded the motion.

David Murley adjourned the meeting at 8:40 P.M.

Respectfully Submitted

Paula Vardaro

Recording Secretary

BARNSTEAD PLANNING BOARD

THURSDAY OCTOBER 20, 2011

TOWN HALL @ 7:00 P.M.

JOINT WORK SESSION WITH ZBA

MINUTES

CALL TO ORDER: David Murley, chair, called the meeting to order at 7:00 P.M.

ROLL CALL: David Murley, chair, Michael Kowalski, vice-chair, Nancy Carr, Clarke Goodrich, Kathy Preston, Chris Carazzo, alternate and Paula Vardaro, recording secretary. Zoning Board present: Eileen Murley, chair and Paul Vince, alternate

David Murley told the Board that in today’s Union Leader, the old Timco property was being auctioned off on November 10th at 11:00. The entire 130 plus acres all the buildings and all the equipment will be sold off. Michael Kowalski thought that no one will be buying it for less than $850.000 at a short sale. David Murley acknowledged John Lake, his surveyor Richard Turner, Matthew Lake and John Walcott. John Walcott said they came to the Board tonight to speak with the Road Agent about the proposed subdivision that will be the subject of a public hearing on November 3rd. David Murley reminded them that tonight’s meeting was not a public hearing so the Board couldn’t look at the plans. John Walcott told the Board that he lives at 89 Coles Ledge Road and is the potential buyer for the property. He felt there was an issue with the road. There are two big chestnut trees on the property and if the Road Agent follows the survey to straighten the road. Mr. Walcott stated he does not want the trees killed. David Murley reminded him that this issue was for the public hearing. John Walcott agreed, but wanted to bring it to the Boards attention ahead of time. A discussion ensued regarding the existing stone wall, the pins, the trees and the driveway being in violation of the ordinance. Chris Carazzo added that the road is an “S” shape and has to be straightened out. The potential owner needs to know this - buyer beware. He commented that the trees are half dead now – they will not be killing them. We are on the stone wall on one side of the road. We are taking 4 feet of the road for widening and ditches. Chris Carazzo said he wanted to make sure the new owner knows where the right-of-way is located. Michael Kowalski added that this is not a Planning Board issue and it needs to be worked out with the Road Agent. David Murley wanted to address the issue of attendance at meetings. Both Boards are having problems with members not coming to meetings. If they are not going to come they need to let us know. Paula Vardaro informed them of a situation that happened with the last ZBA meeting four members did not show up. It was lucky that an alternate showed up.

ZONING ORDINANCE CHANGES: Article 9, section 9-1 - David Murley told the Board that under the RSA’s the ZBA is allowed 5 alternates. He said there is no Selectmen’s rep on the Board according to the RSA’s. The Selectman that is sitting on the Board is now serving as an alternate. Paula Vardaro said the Zoning Ordinance doesn’t mention any alternates – so we need to add them. David Murley continued Article 9, section 9-3, the State did away with the “Use and Area” variance and made it one – so the Zoning Ordinance needs to reflect that change. We can eliminate the use and area segment totally. David Murley said Article 5, section 5–1.07 to eliminate the last two sentences regarding in-law trailers. He received a note from David Kerr requested not to remove the sentences, because the Select Board has not agreed (or been asked) to surrender this authority. Michael Kowalski stated that this was his (David Kerr’s) opinion. David Murley continued that David Kerr suggested in Article 5, section 5-1.05 changing the issuing authority from “Barnstead Building Inspector” to “Town of Barnstead”. Michael Kowalski stated that’s the way it should be – from the Building Inspector. Chris Carazzo said it’s actually coming from the Town of Barnstead. Eileen Murley stated she would agree that the Town of Barnstead was the issuing agent, but specifically who is the person or department designated to sign that permit. She has had examples that the Board of Selectmen make decisions and make allowances for people who come to them instead of coming to the Zoning Board. They have given permits and excused permits when they had absolutely no authority to do so. She’s a little uncomfortable leaving it with the Town of Barnstead because she doesn’t want any misconceptions that it could be the Board of Selectmen. Chris Carazzo agreed with her. A discussion ensued as to whom should issue the building permit. They agreed to leave Article 5, section 5-1.05 alone – not change anything. Article 5, Section 5-1.07 further discussion.

David Murley continued - if the Selectmen do their job - the need will go away unless the Building Inspector is going to be the one to monitor it. They still need to make sure that the in-law trailers are removed when the need goes away.

Eileen Murley said last year they expanded the use of the in-law with limitations and then it could be rented out. David Murley said in this article no separate utilities are needed so the trailer has to be removed when the need is no longer there. He cited a couple of examples. Eileen Murley stated the approval should come from the Building Department, not the Board of Selectmen. Michael Kowalski agreed. There was a discussion about who should enforce the removal and what the temporary time limit should be. Should the selectmen or the Building Inspector follow up on this? They discussed an expiration date. Nancy Carr suggested leaving it as is. David Murley told the Board that the authority was given to the selectmen before there ever had a building inspector. The questioned now is - who has the authority – and if the Building Inspector should do it. Chris Carazzo questioned the confidentiality of the Building Inspector. Clarke Goodrich questioned what expertise the Selectmen have for the installation of the in-law trailer. They discussed to whom the request should be presented to and the expiration date that should be put on the permit. Paul Vince suggested language as follows - All requests for this temporary hook-up must be presented in writing to the Board of Selectmen for approval or denial of request, subject to obtaining necessary permits from the Building Inspectors office. Article 12 – Growth Management - David Murley said it would be a mistake to eliminate the growth ordinance in its entirety. Once we remove it – we will never get it back. He added that they spent a lot of time in court to get it upheld. If we can provide findings that show the town has not adequately addressed the public facility deficiencies, and thus continue the ordinance until 2014 (which was voted on in 2009). He continued that they built a fancy high school, but the town has not done anything for the Town. Michael Kowalski said they are adding the public facilities into the master plan. David Murley said he has to review the annual blotter book and the number of building permits will be established. There was discussion regarding the number of building permits and the numbers that are carried over. The Board needs to come up with a reason to keep it in place so they can vote on it during the November or December Planning Board meeting. David Murley commented on the ZBA rules of procedure and a section of joint meetings being implemented in them. Eileen Murley said they opted to postpone consideration for the addition of the joint meetings until they have a full Board present. David Murley said one advantage to having a joint Board meeting is the certified mailings. The applicant would only incur one cost, because the notices would be combined.

Eileen Murley said the decisions that the Planning Boards make are different then the ZBA makes. They vary and if things don’t go well with the Planning Board they didn’t want the applicant to get discouraged when they went before the ZBA.

Kathy Preston asked why they come to the ZBA. Eileen Murley said for a denial of a building permit, an appeal to an administrative decision or a variance.

David Murley added also for denial from the Planning Board. Eileen Murley said the applicant could save money, but it might bring some disadvantage to the hearing.

David Murley said if they already know that the Planning Board will be denying them, then it’s not such a big deal. The last item on the list for the Zoning Ordinance was the addition of cell towers. David Murley said what he is proposing is to add cell towers to table 1. Residential/Agricultural and Commercial areas will be permitted. The village and suburban will not be permitted. He suggested incorporating the cell tower regulations into the non-residential site plan regulations. David Murley also suggested making an appendix that only applies to cell towers. Kathy Preston asked if we had a map showing all the districts.

Michael Kowalski said no it really needs to be done. Paul Vince asked if that would include ham operators. The Board agreed that was a good question.

David Murley said that would be a residential installation. Kathy Preston asked about wind turbines. Paula Vardaro informed the Board she pulled up 4 different towns for comparison on the cell tower regulations. David Murley said he would like to see something about lights. David Murley said the Non-residential site plan regulations can be changed at will. Technology changes all the time so it would be easier to amend these regulations instead of putting it before the people each year. Clarke Goodrich agreed to add the cell tower in non-residential site plan regulations, but also add commercial solar panels and wind-turbines. He said they should add this into the table of uses under the heading - Tower Farms.

David Murley said in the definition of commercial districts maybe added that would include the Timco property referencing the map and lot numbers.

C.I.P. and MASTER PLAN: Michael Kowalski said that Amy Jennings was getting in touch with Lakes Region Planning Commission. He also stated that Amy Jennings found UNH has free help available. David Murley said that when the budget was turned in, both David Kerr and Karen Montgomery looked back 10 years and came up with the figure of $9,000 that they paid LRPC for the Master Plan. David Murley pointed out that it costs over $20,000 - 10 years ago. The question was asked what our annual dues cover. It should cover them coming out and talking with us.

Michael Kowalski stated since we will be working on the updates for the master plan every year it would be great to get the services of UNH. He told the Board the next meeting of the master plan is scheduled for November 9th. That is when they are hoping to get LRPC to come out, but also added that this will delay our project.

Chris Carazzo said the majority of the Board wants to know what LRPC offers for free before we go ahead. Nancy Carr again asked what the dues pay for.

They had a brief discussion about bonds for the Town.

CORRESPONDENCE: David Murley said the Building Inspector sent a memo regarding the Code of Building Regulations. He explained that the International Residential code has small structures at 200 sq. ft., but the International Building Code doesn’t - it only allows 120 sq. ft.. They agreed it was a typographical error and the International Residential Code will be corrected. David Murley told the Board about a conference that is being offered in Manchester in November, he also asked if anyone else is interested in going to the work shop on October 29th.

ADJOURNMENT: David Murley adjourned the meeting at 8:45 P.M.

Respectfully Submitted

Paula Vardaro

Recording Secretary

BARNSTEAD PLANNING BOARD

THURSDAY OCTOBER 6, 2011

TOWN HALL @ 7:00 P.M.

MINUTES

CALL TO ORDER: David Murley, chairman, called the meeting to order at 7:00 P.M.

ROLL CALL: David Murley, chair, Nancy Carr, David Kerr, selectmen’s rep. alternate, Amy Jennings, Christopher Carazzo, alternate, William Evans, alternate and Paula Vardaro recording secretary

David Murley asked Chris Carazzo to sit in for Clarke Goodrich as a voting member and asked William Evans to sit in for Michael Kowalski as a voting member – both agreed.

MINOR LOT LINE ADJUSTMENT

Pat Gallier & Jane Powers Map 35, Lots 4A & 5A

28 & 30 Dustin Drive

Bernard Cote, agent from Geometres Blue Hills, LLC representing the applicant, explained they are seeking an approval for a lot line adjustment because the house on lot 4A is encroaching on lot 5A. The lot line adjustment would enable the house to be on its own lot.

David Kerr commented it was self explanatory.

Bernard Cote said it needs to be done so that Pat Gallier will be able to sell her house with a clear title.

David Murley questioned the septic system and an easement.

Bernard Cote said the septic system will be a separate issue and an easement would be an agreement between the two parties which will be recorded into the deed.

Chris Carazzo asked if there were any driveway issues.

Pat Gallier said she had two trees cut down so that there wouldn’t be any issue with the driveway.

Jane Powers said they were in favor of the lot line, but in terms of the easement they are not. She wasn’t sure if there would be a separate hearing, but she and her husband would like the pump removed from their property and put somewhere else.

Pat Gallier questioned the easement, because this was the first time she heard of this.

Jane Powers said they can’t use the land and it would have a negative impact on her property value. Jane Powers said she had no problem with the driveway.

Chris Carazzo said Dustin Drive was owned by Locke Lake not town owned.

Bernard Cote said the boundary lines are settled – the easement has nothing to do with the lot line adjustment. The septic is not for the Planning Board.

Pat Gallier asked if there was a separate meeting that would have to attend.

Dave Murley said no

Pat Gallier asked what she would have to do.

Bernard Cote said she would have to have a septic design done, and Randy Orvis is also a septic designer so it wouldn’t be too difficult. He gave a brief history of the septic and the leach field when it was installed in the 50’s.

Amy Jennings made a motion to accept the application as complete.

Nancy Carr seconded the motion.

The Board voted unanimously to accept the application as complete.

David Murley opened the public hearing at 7:15 P.M.

No comments were given.

David Murley closed the public hearing at 7:16 P.M.

Amy Jennings made a motion to approve the application.

Nancy Carr seconded the motion.

The Board voted unanimously to approve the application.

SITE PLAN REVIEW:

John & Benitta Bartolin Map 2, Lot 19

1 Suncook Valley Road Alpine Mountain Electronics

John Bartolin told the Board he would like to open up a shop in the old ice cream place at Blue berry Station. It would be repair, sales and servicing of portable radios, CB’s etc. He gave the Board a brief description of his background. John Bartolin told the Board he has been doing this kind of work from his home and has never been in business before. The property owner Dave Devoy has been working with him – and asked him not to sell food.

David Murley asked if there was enough power at the building.

John Bartolin said yes there is power and Dave Devoy has offered to install a propane tank for heat and he could use the facilities by going across the driveway. The hours would be 9-5 and probable 3 days a week maybe Tuesday – Saturday. He added that he was looking for the Saturday traffic to help.

Dave Murley asked about the signage.

John Bartolin said the sign would be added to the owners sign and would be small and a flood light when he is open. The property owner was also going to add security to that building.

William Evans asked if he was only going to do maintenance.

John Bartolin said maintenance and repair.

William Evans asked if customers would be bringing items to him.

John Bartolin said he would make himself available to the customer – ¾ of the shop would be repairs. If he needed to change a light bulb or something in the parking lot that only took 15 minutes then he would do it. If something took longer he would go to the customer.

Chris Carazzo asked about dumping materials.

John Bartolin said he would be using the dumpster. Boxes would be sorted and taken to the dump. There is a company that will buy back batteries and he will be calling them, but doesn’t anticipate too many batteries to be disposed of.

Nancy Carr suggested a site walk, but added really doesn’t see any issues.

John Bartolin said there are two sinks, but he wanted to put a counter over one of them because he doesn’t need two.

The Board agreed there wasn’t any need for a site walk.

Amy Jennings made a motion to accept the application as complete.

Nancy Carr seconded the motion.

The Board voted unanimously to accept the application as complete.

David Murley opened the public hearing at 7:31 P.M.

David Kerr stated that John Bartolin has done work for the town and it has been very reasonable – so hopefully we can continue doing business with him.

David Murley closed the public hearing at 7:33 P.M.

Amy Jennings made a motion to approve the application as presented.

Nancy Carr seconded the motion.

The Board voted unanimously to approve the application as presented.

MINOR LOT LINE ADJUSTMENT

John Brewitt & Ann Malin Map 25, Lots 5 & 28

Narrows Road & Scarpa Lane

John Brewitt told the Board that the Malin’s were abutter’s on both sides of his property. He has been working with D.E.S. to obtain a permit for a seasonal dock, but didn’t have enough frontage. He gave the Board the history of the property. A dredge and fill was done by Bob Press, the previous owner, and created this problem. This small lot line adjustment would give him what he needs to apply for the dock.

William Evans said they had problems with this property about 30 years ago.

John Brewitt said yes, he had papers on it and they have been resolved.

William Evans asked if there were any conditions on the lot stating it couldn’t be built on.

John Brewitt said not that he knew of. He read a letter from the D.E.S. Wetlands Division, dated August 17, 2005 - no further action is needed on this property and the file is closed. He said that the lot was long and narrow and showed the Board where the house would be going eventually.

David Kerr questioned the Malin property.

John Brewitt pointed out just where their property was and again added that the dredge and fill caused the waterfront.

David Murley asked about the setting of the new pins by Brian Bailey.

John Brewitt said they were already there.

David Murley suggested that they add them on the new drawings.

Amy Jennings made a motion to accept the application as complete.

Nancy Carr seconded the motion.

The Board voted unanimously to accept the application as complete.

David Murley opened the public hearing at 7:42 P.M.

The Malin’s commented that it was a good thing.

David Murley closed the public hearing at 7:43 P.M.

Amy Jennings made a motion to approve the application as presented.

Nancy Carr seconded the motion.

The Board voted unanimously to approve the application as presented.

Chris Carazzo asked about the driveway.

David Murley stated that it wasn’t a town owned road.

WORK FORCE HOUSING: William Evans stated that they were good for the non-developing property.

C.I.P. and MASTER PLAN: David Murley told the Board that the Master Plan budget has been submitted to the Selectmen with the Planning Board budget.

David Kerr told the Board that the last time the Master Plan was done; Lakes Region Planning Commission did the work and also did the survey of the roads for $9,000. He commented that the committee has turned in a budget for $9,000 for just two chapters. David Kerr suggested contacting Mike Izard at Lake Region Planning Commission.

David Murley said the $9,000 is what the town covered the last time for mailings etc. and it was taken out of the Planning Board’s budget. It would be good for Mike Izard to come out and talk to the Master Plan committee.

Chris Carazzo said they should see what’s out there and use that information.

Amy Jennings said she was going to call Mike Izard for the Master Plan committee.

ZONING ORDINANCE CHANGES: David Murley said he will hold off discussing the zoning ordinance changes until the joint work session with the ZBA on Thursday October 20th.

CORRESPONDENCE: David Murley reminded the Board that there is a workshop being offered by LGC on October 29th and it would be worthwhile for everyone to go. David Murley told the Board that the budget has been turned in and he mentioned the increases he has requested. He added that the Master Plan budget had been turned in with the Planning Board budget.

Chris Carazzo asked if we could do a traffic count.

David Kerr said the D.O.T. has done them and they can be found on line.

Chris Carazzo asked if we can use that data with the Master Plan, it would be good to look at that data for paving roads.

David Murley read the two ZBA cases being heard on October 17th.

There was discussion regarding a memo from the New Hampshire Division of Historical Resources and the Route 28 and 126 intersections.

NEW BUSINESS: William Evans stated that he would not be around from January to May. He and his wife will be going to Florida for the winter. He asked if the building

inspector would be available as the code enforcement officer to take over while he was gone.

David Kerr said he would look into it.

MINUTES 9/15/11: Nancy Carr made a motion to approve the minutes as written.

Amy Jennings seconded the motion.

The Board voted unanimously to approve the minutes as written.

Chris Carazzo asked if the site plan review approval for Cate Kowalski’s gift shop stated the conditions he pointed out on the site walk - like the standards of the parking lot and the water run-off. He is very concerned.

David Murley said Michael Kowalski assured him that they would construct everything according to the road agent and Building Inspectors’ specifications.

ADJOURNMENT: Amy Jennings made a motion to adjourn the meeting.

Chris Carazzo seconded the motion.

David Murley adjourned the meeting at 8:15 P.M.

Respectfully Submitted

Paula Vardaro

Recording Secretary

CALL TO ORDER: David Murley, chair, called the meeting to order at 7:00 P.M.

ROLL CALL: David Murley, chair, Michael Kowalski, vice-chair, Nancy Carr, secretary, Kathy Grillo, selectmen’s rep., Kathy Preston, Amy Jennings, Clarke Goodrich, William Evans, alternate (arrived at 7:10) and Paula Vardaro, recording secretary

David Murley asked for any questions from the Board on the continued site plan review.

Kathy Preston asked the abutter, David Gregoire, if he received a letter from the mortgage company.

David Gregoire said no, he did not - the person he spoke with is a private contractor and is not an agent he does not work for the insurance company or the mortgage company. The only thing he could tell him was hearsay.

Clarke Goodrich asked if he had anything at all in writing stating that the parking lot would de-value his property. He also asked him if he received a truth in lending from his mortgage company. If he did - does it say any kind of project by surrounding abutters can cause an increase in the percentage or time length or anything that has to do with your loan?

David Gregoire said no, he did not. He added that anything that was done to decrease the value of his property – he needed to object to. The parking lot – if he didn’t fight that it could be construed as his resisting the devaluing of his property. He added that the parking is not an issue anymore.

David Gregoire said not per say. He told the Board he works for the community action program. He is trained with eyes and ears for the elderly for hazards in and around their homes. The parking lot and walkways will be crushed stone and anyone that is handicapped needs a flat surface to walk or with a wheel chair. He is concerned with the safety hazards of the crushed stone.

David Murley said they as a Board are not concerned with the crushed stone – those details are in the hands of the insurance company and the building inspector. We are only concerned with the lighting of the parking lot, egress and signs. We do not run their business.

Dave Gregoire said his only concern is everything is 100% complete before the store is opened.

David Murley said the building inspector has the final say. David Murley said this Board is not an enforcement agency.

Phil Sabbia said that the Planning Board should have the final say. They should coordinate with the building inspector. He said the Planning Board doesn’t want to take responsibility for anything – that’s what the problem is.

Clarke Goodrich said that was uncalled for – the Planning Board was there to support the plans that the people vote in the zoning regulations and the subdivision regulations and anything they are responsible for by our guidelines. Once we approve it’s up to the building inspector to enforce the plans and sometime the selectmen are involved. That’s the difference between the Planning Board and the Building Inspector. We are not here to enforce our only job is the application, the guidelines then it’s up to the building department.

Catherine Kowalski stated that the parking lot will be up to the code the Building Inspector says it has to be. That is why they haven’t started anything - we want to work with the Building Inspector and make it right. They will also be working with the road agent and the shedding of water.

Nancy Carr asked if in a year, that the natural screening is not adequate per say, would you be willing to put more greens in it.

Catherine Kowalski said if the complaint is legitimate, and it is explained and not just a complaint I will work to the best of my ability to accommodate it. She said keep in mind the screening will die off in the winter.

Nancy Carr agreed, and said that’s why she would give it a year, just like they stipulated to another business with a similar issue.

Michael Kowalski explained the depth of the parking lot and that only one tree would be removed no other vegetation would be removed.

Phil Sabbia stated his main concern is – he is sure he is an abutter, why didn’t he receive a notification. His property line is across from the Kowalski’s property. He stated that the tax maps were wrong. They need to come over to his property and see that his land abuts the Kowalski property. He asked again why he wasn’t notified.

David Murley stated he came down to the town hall and reviewed the tax maps. He stated they have to go by the tax maps. We can’t go to everyone’s property and view the abutter when we do up the list – we have to rely on the tax maps. David Murley informed Phil Sabbia that they went through the assessing files for further information and the only way to be completely accurate is for everyone to have a survey of their property.

A heated discussion ensued and David Murley reminded them that this was not the place for neighbor disputes’.

Phil Sabbia asked what the footage was to be an abutter. He continued about the wrong tax maps and the taxes he has to pay.

David Murley again stated that we have to go by the tax maps as our official document.

Phil Sabbia continued to argue about him being an abutter, but stated he was all for the gift shop.

Michael Kowalski stated that Phil Sabbia attended the site walk he’s come to the public hearing he’s had his say so – what was the grievance - was it just because he didn’t get an abutter’s notice?

Catherine Kowalski added that she had an experience with the abutters list, but has to accept it.

Dave Gregoire asked if that was something they should take up with the Selectmen.

David Murley said to the degree you’re talking about upgrading the maps it would cost the town millions of dollars.

Catherine Kowalski suggested if that was the case the abutter can have all the lots surveyed.

Clarke Goodrich stated he wanted to file a verbal complaint against Phil Sabbia. He didn’t know if they could ban him from meetings or something. He said Phil Sabbia questioned who he was and threw down his name plate and called him a dink. He wanted this to be in the records.

A brief discussion continued regarding Phil Sabbia’s complaint and his attitude.

William Evans said they didn’t need to address it this year because the stock they have on hand more than meets the requirements.

David Murley said between Locke Lake and Birchwood Hideaway there is sufficient housing available.

C.I.P. and MASTER PLAN: David Murley told the Board the committee had their first meeting this week.

Michael Kowalski said they are moving rapidly and are going to make the Master Plan into a living document.

Michael Kowalski stated - Amy Jennings, Nancy Carr, Wayne Santos, David Brown, Chris Carazzo and Barbara Clavan. He told the Board they now have a mission statement “To establish a living Master Plan for and by Barnstead residences that reflects the community’s vision for shaping the future”. He added that the group will be working on facilities and transportation combining them as one. They discussed creating economic development and public roads. Michael Kowalski stated they will be preparing the preliminary budget that will be submitted as part of the Planning Board budget. He commented they are off and running. Michael Kowalski added they needed either 1or 2 additional members, because they are already losing one member.

David Murley suggested adding to the Master Plan committee by putting something into the paper along with the posting for the next public hearing.

David Murley said it has to be updated every year and reflect the changes. He stated they need to work with the Board of Selectmen. He also suggested the Selectmen and the sheriff’s office; they need to talk with the DRA.

ZONING ORDINANCE CHANGES: David Murley told the Board that there are a few changes from the ZBA that need to be implemented into the Zoning Ordinance so he suggested having a joint work session on Thursday, October 20th. Members will be furnished with proposed changes ahead of time with the inclusion of cell towers.

CORRESPONDENCE: David Murley told the Board, the webmaster resigned, so the ZBA, Building Inspector and the Planning Board sent a memo to the selectmen requesting that Paula Vardaro be the webmaster for all three departments. Kathy Grillo was asked if a definite decision was made. She responded she wasn’t sure what the outcome was.

David Murley told the Board that they were reprimanded for contacting the town attorney regarding the sign issue on the box truck.

Paula Vardaro told the Board that the Inspectors Bob Flanders and Fab Cusson went out in response to a memo the selectmen sent regarding the box truck. Half the sign on the truck has been removed.

A lengthy discussion ensued regarding signs, new businesses and if the planning board or the code enforcement officer should follow up and when letters should be sent out.

David Murley went through the deadline calendar stating that December 26 was the 1st day to post so that if we need to post a seconded public hearing is needed we have the time. Copies of the calendar will be e-mailed to all Board members.

NEW BUSINESS: The Board was given the three cases for the next meeting October 6th. The Board reviewed them for questions.

MINUTES – 9/1/11 & 9/8/11: 9/1/11 Minutes – Kathy Preston made a motion to approve the minutes as written.

9/8/11 Minutes – Kathy Preston Made a motion to approve the minutes as written.

ROLL CALL: David Murley, chair, Nancy Carr, Clarke Goodrich, Kathy Preston, Christopher Carazzo and Paula Vardaro, recording secretary

Also present: Applicants - Michael Kowalski (recusing himself for the Board and Catherine Kowalski.

Michael Kowalski informed the Board that he had asked Mr. Gregoire to leave the premises. He stated that according to RSA 91-1 he had every right to make that request.

David Murley stated that this was a public meeting and Mr. Gregoire had every right to join them, but he was not allowed to speak during the site walk. David Murley informed everyone that if the public was not allowed for the site walk the Planning Board would leave and the application would be denied without prejudice at the next meeting.

A point was made that on a previous site walk the abutters weren’t allowed on the property and that was Ok’d.

David Murley pointed out that he was blind-sided on that site walk and it was a mistake that was made not allowing the abutters. He added that it would not happen again.

7:00 – The Kowalski’s agrees to allow Mr. Gregoire to attend the site walk providing he didn’t say anything. Mr. Gregoire agreed and joined the group.

Michael Kowalski pointed out where the 40’ wide parking lot, accommodating 4-5 cars, which would be to the left of the driveway. The fir tree at the right corner of the lot would be removed. The back of the lot would consist of the tall pine trees, lilac bushes and sumac. The parking lot would consist of stone and dirt.

Michael Kowalski explained they would pitch it so the water would run towards the pond in the back.

Catherine Kowalski added that this portion drains very well – it doesn’t hold water.

The Board looked at the accessory building attached to a greenhouse that was being converted into the gift shop. The building was under construction – adding new stairs, wiring, window and walls.

Michael Kowalski showed the Board where the walkway from the parking lot to the shop would be and where the handicap accessible ramp would be located. He also pointed out where the overflow of parking would be.

Nancy Carr asked if they were going to plant any trees on that line for privacy.

Catherine Kowalski said they would be a flower garden on that edge of the property.

Michael Kowalski said a flood light would be installed directed down to the driveway and be on a sensor and timer.

Michael Kowalski said they didn’t agree where as yet, but it would be at the end of the driveway according to the sign ordinance for the village district.

Chris Carazzo again voiced his concern about the water shedding towards the road.

CALL TO ORDER: David Murley, chairman, called the meeting to order at 7:02 P.M.

ROLL CALL: David Murley, chairman, Michael Kowalski, vice-chair, Kathy Grillo, selectmen’s rep., Kathy Preston, Clarke Goodrich, Nancy Carr, Amy Jennings, and Paula Vardaro, recording secretary

Jeffrey Green, land surveyor representing Mark Jannini, told the Board they wanted to do a 2 lot major subdivision. One lot would be 2.298 acres and would contain the house and barn, the other lot would be the remainder 67.7 acres+. He also told the Board they received State approval for the subdivision, they located the well and leach field as well as doing a test pit, and topo’d that area. He pointed out the frontage that remained on the large piece.

Kathy Grillo stated the road agent will be ditching next year. The road agent was concerned that Mr. Jannini’s land will be encroaching in the road.

David Murley stated that if the pins are set the road agent can ditch to the pins, but the road agent was also concerned with the brush along the wall.

Jeffrey Green said the ditches out there were good, he added that what the road agent will be doing shouldn’t affect the lot-line. He said the road crew cleaned up the area pretty good and there is a stone wall there so he didn’t think they would be ditching into the stone wall.

Clarke Goodrich asked if there were any cemeteries on the property and if the existing well and septic is active.

Jeffrey Green said that there were no cemeteries and the wells and septic are active.

Clarke Goodrich asked if there were any direct road ways to the shed that is down on the back of the property.

David Murley told the Board they are requesting waivers as follows: section 6 #31, wetlands – requesting that they not show wetlands on the entire lot. They are showing wetlands on the proposed 2 acre lot, which currently has an existing residential structure.

Jeffrey Green said they did a test pit on the remaining lot to show that it was a buildable lot.

David Murley read the second waiver request – section 6 #36 land contours at intervals not to exceed five (5) feet. They are requesting that they do not have to topo the entire lot; they are showing contours on the proposed 2 acre lot, which currently has an existing residential structure. David Murley mentioned that they didn’t have to show wetlands on the entire lot.

Michael Kowalski introduced himself as the agent/owner for the property at 344 Parade Road. He will be making the technical presentation and Catherine Kowalski will be presenting the specifics for the gift shop. He presented the Board with the layout of the property pointing out where the driveway is and the existing building which was used for nursery sales. They would like to turn that nursery into a whimsical gift shop. He also pointed out where the parking lot would be, parking for 4-5 cars and the overflow parking would be accommodated across the way into the green area next to the existing workshop. They don’t anticipate any on street parking. The site map shows existing vegetation and the existing trees.

Michael Kowalski said yes. He mentioned that they would want to put a light on the parking lot, but it would be shinning down onto the pavement.

David Gregoire, an abutter, said he wasn’t concerned about the light – only the parking lot.

He said a representative for the reverse mortgage company sent out an inspector to see if he had reduced the value of his property. The inspector liked what he saw. They talked for awhile and David Gregoire mentioned to him about the abutter’s letter he received. The inspector said the one thing he cannot do was have a parking lot next to his property, this would cut the value of his property – the gift shop would be no problem. He added that they could recall his mortgage for that.

Michael Kowalski said the answer is – you will not be able to see it from your property – I will challenge you that you will not be able to see it from your property. You might be able to see it from the street side, but you will not be able to see it from your property.

Kathy Preston commented that it’s only 4-5 cars. People can have as many cars as they want.

Kathy Grillo added that there are residents that have 4-5 unregistered junk cars on their property and no one does anything about them.

Nancy Carr suggested that Michael Kowalski be able to finish his presentation and she strongly suggested that the Board go on a site walk of the property.

Michael Kowalski said that a site walk would put a crimp on the opening of the shop if they were delayed.

David Murley reminded him that not all applications were granted on the first public hearing.

Catherine Kowalski stated that unfortunately there is no other place they can put the parking lot. Cars will not be there overnight. The high vegetation surrounding it will remain. The light for the lot would be on a timer and have a motion sensor so it wouldn’t disturb the neighbors.

A discussion ensued regarding the existing bamboo, the lilac bushes and vegetative screening.

Clarke Goodrich asked if the overflow parking would be better for the main parking.

Michael Kowalski stated no, because it is at a contoured angle from the existing workshop, it’s not flat land.

Catherine Kowalski added it would only be used for overflow parking, that the farm animals are kept out back and they don’t want the geese going after anyone.

Clarke Goodrich expressed his concern about the mortgage company. He asked if Mr. Gregoire had anything in writing from the company or was this just hearsay.

Mr. Gregoire said no he didn’t have an objection to the gift shop – just the parking lot.

Michael Kowalski showed Mr. Gregoire the site plan and asked him if he would have an objection to the parking lot with the vegetation.

David Murley said he would like to schedule a site walk for Thursday September 8^th @ 6:30 P.M. at 344 Parade Road. He asked for a motion from the Board.

Nancy Carr made a motion to have the Planning Board meet at the Kowalski’s on Thursday September 8^th @ 6:30 P.M. for a site walk.

The Board agreed to conduct a site walk on Thursday September 8^th @ 6:30 P.M. at the Kowalski’s property.

David Murley suggested the Board meet for a public hearing on Thursday September 15^th at 7:00 P.M. to continue the case.

Nancy Carr made a motion to continue the hearing for the Kowalski’s gift shop for Thursday September at 7:00 P.M.

Clarke Goodrich asked to amend the motion. He wanted the applicant to continue their presentation and answer questions the Board might have tonight. This way they would only be dealing with the site walk.

David Murley said the applicants are requesting the following waivers: Existing data and information – Items B thru I, Proposed plan information – Items A thru D and G and Design and construction requirements – items B, E, F, G, H, J, K, L and M.

Kathy Preston made a motion to grant design and construction requirements waivers.

The Board voted unanimously to grant design and construction requirements waivers.

Michael Kowalski said there is existing lighting and they plan on putting in a handicap ramp with a light over it.

Catherine Kowalski explained to the Board what whimsical items she would be selling.

Michael Kowalski showed the Board a picture of the proposed doubled sided sign and said it would be below the existing barn with a light on it to the right of the driveway.

Clarke Goodrich asked Mr. Gregoire about getting a statement from the individuals that made the statement about the parking lot. The applicants are entitled to see something in writing and not just hearsay. This would help the Planning Board make their final decision.

Catherine Kowalski said they might be able to rethink the parking lot, but the change will affect the opening date.

David Murley asked Mr. Gregoire if he could produce a statement from the company about the parking lot and its effect on his mortgage.

Mr. Gregoire said that the reverse mortgage company can do anything they want, but agreed he would contact them.

A discussion ensued regarding the investigator, real estate agent and the mortgage company. There seemed to be some confusion as to who actually made the statement regarding the proposed parking lot.

Michael Kowalski stated he wanted this to be fair and asked for a statement regarding this situation.

Catherine Kowalski asked what if they just wanted to make it an extra parking place for their own use. She stated that it was her business and the insurance/mortgage company can’t affect the parking lot. Catherine Kowalski added that the mortgage company can’t stop the gift shop – only the Planning Board can.

Clarke Goodrich added he didn’t think that Mr. Gregoire was making up this whole thing the question is if the parking lot can be seen or not.

David Murley announced that they will continue this at the site walk Thursday September 8^th at 6:30 at 344 Parade Road.

WORK FORCE HOUSING: David Murley recommended postponing until William Evans can attend the meeting.

C.I.P. and MASTER PLAN: Michael Kowalski said they have a few members and would like to set up their first meeting for the second Wednesday in September, but needed a meeting place.

David Murley said he would look into getting the Parade Fire Station meeting room for him.

ZONING ORDINANCE CHANGES: David Murley said we will continue to discuss this next month.

CORRESPONDENCE: David Murley told the Board there was a Law Lecture Series being offered by the LGC that was worth while taking.

David Murley commented on the budget – we have 33% left until the end of the year.

NEW BUSINESS: David Murley told the Board they have a new Building Inspector – Fab Cusson.

David Murley informed the Board that the webmaster has resigned and it is now in the selectmen’s hands as to who will take over.

There was a brief discussion about the illegal signs around town and who should enforce them.

OLD BUSINESS: Paula Vardaro told the Board the Building Inspector/Code Enforcement Officer Bob Flanders went out to The Hague Berry Farm. Mike Hague walked the property with him and he commented that the brush has been cleaned up and he didn’t see any problems there.

MINUTES - 8/4/11: Kathy Preston made a motion to approve the minutes as written.

CALL TO ORDER: David Murley, chair, called the meeting to order at 7:05 P.M.

ROLL CALL: David Murley, chair, Michael Kowalski, vice-chair, Nancy Carr, secretary, David Kerr, selectmen’s rep., Kathy Preston, Christopher Carazzo, alternate (arrived at 7:20) and Paula Vardaro, recording secretary

WORK FORCE HOUSING: David Murley said seeing as William Evans was not present, they will continue the workforce housing at another time.

C.I.P. and MASTER PLAN: The Board was introduced to Barbara Clavan, who volunteered to be on the committee.

David Murley said he had a discussion with someone that stated they did not know what was going on in the Town. He told them, they post minutes, run articles in the paper and hold monthly meetings. His question is - what would get their attention – we need to advertise - maybe something like “Are you Interested in lowering your taxes?” Maybe that thought might get people’s attention. David Murley continued the “Bear Facts” which is published through the school should have an insert with our volunteer application and maybe a blurb about the concern over taxes.

Kathy Preston agreed – she would see what she could do about inserting something.

Nancy Carr added they could add this to the supplement for the Old Home Day booklet.

Michael Kowalski stated he would like to start meeting in September – so the timing would work.

Rick Turner for John Lake – Rick Turner told the Board that John Lake would like to present a major subdivision on Parkey Road and Coles Ledge Road. He explained about five years ago John Lake did a minor subdivision, but now wants to subdivide again and sell off the house with a lot – what does John Lake need to do.

David Murley said John Lake came in awhile ago and asked the same question. The Board told him he needed to fill out a voluntary merge lot form and the chairman of the Planning Board would sign it. Then it would be recorded at Belknap County Registry of Deeds. Once that is done the land reverts back to one parcel and he can file for a major subdivision, because the minor subdivision will have gone away.

Rick Turner asked how much land would be required in the two acre lot if some of it is wetlands.

David Murley said that the buildable lot must be a two acre lot - so all of the wetlands need to be taken out, which means, if you have 1 acre of wetlands then you need to make a 3 acre parcel - so that will leave you with 2 acres of a buildable lot.

Rick Turner asked if they were looking at poorly drained soil or very poorly drained soil.

Rick Turner asked when the minor subdivision came into effect and if it was a Planning Board issue.

David Murley said it has been in effect since 1970. He added that when John Lake did the subdivision he asked him if he was sure that was what he wanted to do and John Lake said yes, that’s what he wanted to do.

Chris Carazzo told Rick Turner, if the land is sold, the new owners need to know that there is a water issue. The road crew will be working on that section of road; it is poorly designed with a telephone pole on the driveway and on the opposite side of the road is a stone wall. The Parkey Road side is the best way to repair and upkeep the road, but that intersection is very tight they would like to straighten out the road. There have been many safety issues on that road.

Chris Carazzo said they would take some of the frontage. He added the work will be done within the next year or two. They could do just in front of their house, but the road would not be complete. We want to stay 10’ off the stone wall. Chris Carazzo offered his assistance with looking at the property with John Lake and the surveyor before the subdivision is done.

David Murley told the Board the first three items were ZBA issues brought about from the OEP conference and they need to add alternates under that section too. He mentioned that they don’t distinguish between area and land variances and they added spot zoning.

Article 12, growth management regulations, the building moratorium reached the point that we have not met the 75% of issuance of building permits. We should consider suspension of the sunset clause. David Murley suggested not suspending, but they need to justify keeping this. The Town has done nothing to upgrade the town hall or the public safety building since the moratorium was put into place. The moratorium was put in place to allow the Town to catch up, to upgrade the roads, machinery, staff but they haven’t. We need a justification so that if it’s challenged we have the facts. It was challenged when it was put into place.

A discussion ensued regarding the economy, building permits issued, the school population, the legal justification with court cases.

Nancy Carr stated if the ordinance is good until 2014, we have legal justification for leaving it there.

David Murley said the ordinance was put in place during 2001 –we were challenged - we went to court- we won - and this moratorium was put in place. The reason for granting this ordinance was to rebuild the infrastructure – which we haven’t done in 10 years.

David Murley said we were the first to put it into place and the first to be challenged.

David Kerr asked if it could be suspended. Is it justified? If growth picks up we could reinstate it. What would the procedure be?

Michael Kowalski said we should keep it in place if we suspend it and a lot of building permits are issued – reenact it then it’s challenged.

A Discussion ensued regarding the houses for sale, the number of children, and the schools.

Chris Carazzo said we should be looking at forest lands to donate to conservation - stop buying up these parcels of land.

Michael Kowalski said we need businesses in town. His concern is if we give it up we will lose it and if it’s challenged we may never get it back.

David Kerr said we should ask the attorney his opinion if we can suspend it or keeping it and not enforcing it.

Chris Carazzo stated that our revenue is down and the moratorium should be scaled down. He is against keeping the moratorium.

David Murley read an e-mail from Bill Gosse. He said that he would not be going through with the septage plans on the Timco property. The sprinklers are an issue for the large building that they need to use. The septage facility will not happen.

A discussion ensued regarding the situation, the state regulations, and the large building fire code and meeting the Town’s ordinance.

David Murley added that the reason for the strict codes is because we had a volunteer fire department at the time it was written. We can re-write it, but I’m not sure we want to do that.

David Murley told the Board he received a correspondence from the DOT regarding the Route 28 and 126 intersection safety improvements project and the Route 28 and Peacham Road/White Oak Road intersection.

David Kerr said the Town has identified these as major problems. Route 126 has had major accidents. They are hoping to realign the intersections, adding turning lanes and possible lights. The Peacham Road project is in the 10 year plan. It’s in the works – they will be having a public hearing on this.

A discussion ensued regarding the projects presented and the North Barnstead Road intersection.

David Murley read the ZBA case for their August 15^th meeting and various other correspondences.

NEW BUSINESS: Chris Carazzo stated he would like to amend the Driveway application to waive any fees for the replacement of culverts. He felt the home owner shouldn’t incur the added expense of the permit fee.

The Board agreed – the application will be re-worked and presented to the Board at the next meeting.

Chris Carazzo stated that on Georgetown Drive the building inspector approved a very expensive block wall that encroaches on the road.

Michael Kowalski stated he would like to present a conceptual consultation on behalf of his wife Cate. She would like to open a gift shop selling toys and whimsical type of articles. The shop would be in the 24’x24’ building with the lean-to that used to be used for nursery sales before. She would like to open it this fall.

OLD BUSINESS: Michael Kowalski reminded the Board - Hague Berry Farm built a dirt bike park. It was featured in last week’s paper. He also received a complaint about the trees and brush that were cut down and put into the river as well as the noise from the dirt bikes.

David Kerr said the selectmen would instruct the Code Enforcement Officer to look into this issue because this is a violation to the Shoreline Protection Act.

MINUTES – 7/7/11: Nancy Carr made a motion to approve the minutes as written.

CALL TO ORDER: David Murley, chairman, called the meeting to order at 7:05 P.M.

ROLL CALL: David Murley, chairman, Michael Kowalski, vice-chair, Nancy Carr, Amy Jennings, Clarke Goodrich, David Kerr, selectmen’s rep, and Paula Vardaro, recording secretary

Dan Mullen, a land surveyor from Richard Bartlett & Associates LLC, told the Board the Westlake’s are requesting a lot line adjustment for 56 square feet at 40 Meadows Edge Road. He pointed out the corner of the lot where the land will be taken from his neighbor Mark LeCompte and the giving of 56 square feet of his driveway to Mark LeCompte. They would like to construct a garage and this would make the lot bigger on that side. He added that this would be an equal land swap.

Craig Westlake stated the current house will be demolished and a new modular with a garage will be built.

David Murley pointed out that the new house would be moved further back from the shoreline and all we’re approving is the lot line adjustment - the shoreline is for the ZBA.

Paula Vardaro informed the Board the Westlake’s were coming before the ZBA in two weeks to seek a variance for the 50 foot buffer area.

Paul Zuzgo, land surveyor, told the Board that Lester Huckins would like to convey 25 acres of land to Crooked Run (Andy and Judith Stowell) lot 38. He pointed out on the map where the lot would be and explained that the back portion of Lester Huckins lot would now be a straight line.

#7 Dimensions of all existing and proposed property lines. We have dimensions on the parcel being conveyed.

David Murley reminded the Board that the remainder of the parcel was very large and it would be quite an expense.

#13 Locations of soil types and boundaries. This conveyance is transferring woodland and wetlands to an existing tree farm. No building will be done - basically it would be adding to the tree farm.

David Kerr brought to the Boards attention #13 on the application was different from the one in the subdivision regulations.

The Board discussed the check list for the minor lot line adjustment. It appears the web site didn’t have the updated version posted.

Karlene Normandin, Rich Miller and Joe Hough, all abutters, had questions regarding the location.

Paul Zuzgo said there were two accesses, one from Province Road, and one from Gray Road. He added that Lester Huckins can also deed a road for logging. He pointed out the 50’ right-of-way on Gray Road, but said it was very steep.

Michael Kowalski asked what the Board thought about the web site posting that was e-mailed to the members.

Paula Vardaro said she would work with Cate Kowalski about posting the volunteer application and the blurb about recruiting volunteers, after we have the correct link noted on it. The posting will also be sent to the two local papers.

Michael Kowalski explained that with the C.I.P. in place the Master Plan is done in sections – 2 each year for 5 years. The Master Plan becomes a living document because it’s updated every year. He was hoping to get the volunteers in place quickly so they can schedule the first meeting soon. He added that they would like to tackle transportation first.

CORRESPONDENCE: David Murley told the Board they received a letter from the State notifying us they received an application for the operation of “Family Auto Cycle” inspection station at 66 Beaver Ridge Road. He denied the request stating they have not appeared before the Planning Board for a site plan and they needed a special exception from the Zoning Board.

David Murley looked at the budget for the past 6 months and stated we are where we should be except for the advertising we only have 41% left in that budget. David Murley mentioned that we have shrunk the ads to lower the advertising costs, but we will still run over budget on this item.

David Kerr spoke to the Board about the State cuts for retirement, the SB2, the reduction of fuel tax by the D.O.T and the balancing of the State budget.

NEW BUSINESS: Michael Kowalski told the Board he received an anonymous call regarding The Hague Berry farm and a possible motor cross park. He searched the google map and printed a few pictures of the property. One picture showed a large amount of trees had been cut and put into the river, the other showed a course for motor bikes.

David Murley stated the first thought was to have the code enforcement officer take a look at the property.

A discussion ensued regarding the clearing of the lot and the shoreland protection act violations.

David Kerr told the Board that the selectmen would look into this matter. He also added that the person making the complaint should call the police.

Michael Kowalski stated that if it’s on their property and they are using it for their own use then there’s not much we can do about it.

David Murley passed out a copy of the noise ordinance and asked the Board to review it.

David Kerr stated that this ordinance was adopted in 1989. If there is excessive noise or they are too loud they need to call the police and citations need to be issued.

Paula Vardaro brought up the sign issue stating that some of the real estate people comply with the ordinance. If they have signs up they are e-mailed and they do remove them. An auction company has been asked to remove their signs, but they put out more signs instead of removing them.

Michael Kowalski stated that all the signs are in violation of the current ordinance because it is more restrictive

David Murley stated that as a Board we cannot do anything about the sign ordinance, but maybe the selectmen can help enforce what we have.

MINUTES – 6/2/11 & 6/16/11: 6/2/11 – Minutes – Amy Jennings made a motion to approve the minutes as written.

6/16/11 – Minutes – Amy Jennings made a motion to approve the minutes as written.

CALL TO ORDER: David Murley, chairman, called the meeting to order at 7:05 P.M.

ROLL CALL: David Murley, chairman, Michael Kowalski, vice-chair, Clarke Goodrich, Amy Jennings, Nancy Carr, Kathy Preston, Kathy Grillo, selectmen’s rep. and Paula Vardaro, recording secretary

C.I.P. and MASTER PLAN: Michael Kowalski presented a blurb that he proposed for the website and papers. This blurb is asking for volunteers to work on the master plan – to become involved in Barnstead’s future.

The Board will work on the rewording of this for distribution. The Board discussed putting it on multiple websites, Suncook Lake Association, Locke Lake Association and maybe the schools website. They also discussed putting the volunteer application out there as well.

Michael Kowalski informed the Board that he attended the O.E.P. conference last Saturday and the Master Plan session. He said the presentation was given by Dover and Rollinsford. They discussed their procedures for revamping the Master Plan explaining the questionnaire for each section that they used as well as reworking only two chapters a year. They posted and advertised the questionnaire and held three public hearings separately in which they encouraged the public to come and brain storm issues. This way it becomes an evolving document.

David Murley mentioned the previous questionnaire was redundant, they asked the same questions and there were too many of them.

Michael Kowalski said the presenters stated they had a facilitator to take notes for all of the public hearings this way they could consolidate the questions.

David Murley said it really needs to be publicized. The committee needs to focus on the Town’s needs first and probably work backwards.

Michael Kowalski added they would work with the public facilities and roads first.

Michael Kowalski said no, but they probably would develop one, especially if they want to develop the TIFF district.

David Murley cautioned him that it needs to be adopted into the zoning ordinance first before it goes into the master plan.

Kathy Preston commented that the roads are definitely an issue and should be addressed in the master plan.

Kathy Grillo stated the selectmen would first need to know the amount of the bond and discuss it.

Michael Kowalski stated at least they have a direction as far as the master plan.

Kathy Preston informed the Board about her positive experience at the O.E.P. conference.

Nancy Carr commented on the DOT presentation, the 10 year plan as well as the granite mapping system. She felt this would be worth getting into. It’s something we can do ourselves. She also went to the master plan session. Nancy Carr said it isn’t as intimidating as we thought. They broke it down and made it very manageable. It’s a living document.

CORRESPONDENCE: David Murley showed the Board the annual report from Lakes Region Planning Commission.

David Murley told the Board they received a reply from Mr. and Mrs. Royer at 15 Sunset regarding the antiques they wanted to sell. They felt for what they sell it wasn’t worth filing a site plan.

A correspondence was received from the Zoning Board chair regarding a prior case – George Kokkinos, 48 Brewster Road. David Murley explained the case briefly to the Board and the advice of the LGC lawyer.

NEW BUSINESS: David Murley told the Board that the State has changed the law regarding the Zoning Board of Adjustment requirements. He said we might have to refer to the state just like we did for the shoreline protection.

David Murley told the Board that the governor has vetoed the sprinkler bill. The legislature may or may not override the veto. He mentioned the corresponded from the attorney stating that we were ok with our previous sprinkler actions.

Two new minor lot line cases were shown to the Board for their review before the public hearings July 7th.

CALL TO ORDER: David Murley, chairman, called the meeting to order at 7:05 P.M.

ROLL CALL: David Murley, chair, Nancy Carr, secretary, Clarke Goodrich, Amy Jennings, Kathy Preston, William Evans, alternate (arrived at 7:30 P.M.) and Paula Vardaro, recording secretary

David Murley informed the Board that the applicant has withdrawn her application and will be relocating her project to another town.

A discussion ensued regarding sharing our information with the new town’s Fire Chief and the D.E.S. as a courtesy.

C.I.P. and MASTER PLAN: David Murley said we would discuss this at another time due to the fact Michael Kowalski was not here.

David Murley informed the Board that the Center Fire Station had inadequate housing for the men. There is grant money available to do repairs on the station, but that’s probably spending bad money. What they need is for it to be replaced and rebuilt on another location along with the police department. The recommendation will be brought before the Selectmen with the suggestion of a bond to cover the building and everything else the Town would need. This way they could establish a fixed tax rate.

CORRESPONDENCE: David Murley said the Senate passed the bill on Planning Board Membership.

The Board members were given a copy of the “Town of Barnstead Volunteers” application form.

David Murley said the Town of Pittsfield has one that is all inclusive. This form is being proposed for only Planning Board committees and the Planning Board. He wanted to know if the Board would like to adopt this form and put it on our web site.

David Murley said they would have an explanation and the responsibilities for each committee. Clarke Goodrich suggested it awhile ago and he felt this was the way to go.

It was suggested that an additional line be inserted “if more information is needed attach additional pages”.

David Murley read the case coming before the ZBA on June 20th at 117 Valley Dam Road requesting a side set back.

David Murley informed the Board that SB91 (relative to automatic fire suppression sprinklers) has passed. This bill prohibits municipalities from requiring automatic fire suppression sprinklers in certain dwellings. This bill will go into effect July 1, 2011. The question is - can we enforce previously approved sprinklers, is the subdivision null and void – or does that agreement stay in effect because it was made before July 1st.

Paula Vardaro informed the Board she has e-mailed the attorney at LGC with the information and is waiting on their reply.

Clarke Goodrich suggested that the Bill should state “that anything that was done, prior to the passing of this bill, should be exempt”.

David Murley told the Board that the Royer’s were sent the letter requesting they come before the Planning Board for a Site Plan. They have responded that they will fill out the appropriate paper work.

Looking at the budget David Murley stated that we have 47% left in the budget for printing and advertising. He noted that the training and seminars for both the ZBA and Planning Board have been combined.

NEW BUSINESS: Someone called about - maybe purchasing property on White Oak Road and possibly putting in a 4-wheeler park. He wanted some information on our noise ordinance. The person was invited in for tonight’s meeting, but didn’t show up.

MINUTES – 5/5/11 & 5/19/11: 5/5/11- Kathy Preston made a motion to approve the minutes as written.

ROLL CALL at site walk: David Murley, chair, Michael Kowalski, vice-chair, Kathy Grillo, selectmen’s rep. Kathy Preston, Nancy Carr, Clarke Goodrich and Paula Vardaro, recording secretary. Also present Deputy Fire Chief Rodney Boyd.

The Board was met by the home owner Darlene Forshee; she showed them the barn that was connected to the house where she wanted to make biodiesel fuel.

After looking around, Rodney Boyd made his recommendations suggesting a 4 hour rating on the wall connected to the house, the doors, ceiling and adjourning walls all requiring 1 hour ratings, CO2 fire extinguishers at every exit, and possibly a fire alarm system.

They discussed the storing of methanol, the process of making the fuel and the storing of the end product. The Board also noted the driveway conditions and what needed to be done if the need for fire equipment ever arose.

CALL TO ORDER: David Murley, chair, called the meeting to order at 7:23 P.M.

NEW BUSINESS: John Lake appeared before the Board seeking guidance for the merging of a minor subdivision. He asked if the minor subdivision (that was previously done) could be merged together so that he could do a major subdivision.

David Murley informed the Board he received a call from Peer Kraft-Lund regarding tonight’s site walk. Peer Kraft-Lund stated that it was illegal for the Planning Board to perform a site walk without proper notification of the abutters and without an application on the table – he said it was the law. David Murley said he instructed Paula Vardaro to call LGC for clarification from the attorney.

Paula Vardaro reported that the attorney said – in the pre-preliminary design review (which is what this is) the abutters do not need notification, the notification is only sent when the application is submitted for a hearing. If a public hearing is held without a second site walk (for the record) the Planning Board members cannot reference their site walk. The attorney encouraged a second site walk after the application was scheduled and after the abutters were notified. This gives the abutters the chance to view the property also.

David Murley said that years ago it was that way, but he thought the RSA’s have been changed since Peer Kraft-Lund was on the Board.

David Murley pointed out that at the last ZBA meeting they discovered a conflict in Article 5 of the Zoning Ordinance. Specifically Article 5, Section 5-1.07, it states “upon an approved variance by the Zoning Board of Adjustments” and at the end of the section it reads “Approval of any and all utility hookups must be obtained from the Selectmen”. David Murley gave a brief description as to how the approvals on temporary housing were handled before the changes were made in the Zoning Ordinance. He suggested removing the last two sentences from this section, which would be a ballot question.

David Murley asked the Board’s opinion on plans that were turned in by Jeffrey Green on the Misiaszek property. Last week the Mylar was turned in without pins on the outside corners. When the surveyor was called he explained he doesn’t set the outside pins, because then the abutters would have their pins set for free. He only sets the dividing pins. David Murley asked the Board what they thought.

The Board agreed that all 4 corners need to be set and appear on the Mylar and plans.

David Murley pointed out in last week’s Suncook Valley Sun there was an advertisement for a business on 15 Sunset Drive for the sale of antiques. They have a sign posted on corner of Yield and White Oak Road.

The Board decided that the Code Enforcement Officer should send a letter questioning operation of the business without appearing before the Planning Board.

David Murley reminded the Board that Sticks and Stones was sent a letter regarding their business, but nothing was ever followed up.

David Murley told the Board that Pittsfield advertised for committee members in the Suncook Valley Sun newspaper. They have a volunteer appointment application form that might be worth copying for our committee members. He added it might be worth putting this on our web site.

WORK FORCE HOUSING: David Murley said that Bill Evans was still working on the work force housing issue. He handed the Board information on a breakfast forum that is being held on Tuesday June 7th in Wolfeboro from the Eastern Lakes Region Housing Coalition.

CONSEPTUAL CONSULTATION: David Murley asked the news reporter to report this conceptual consultation as a new business being presented by the BDEG.

Mark Sargent said they have been looking at the old Timco site on Depot Street for this project.

The proposed project will be a septage composting treatment facility, he pointed out on an aerial view just where the leech field and the facility would be located. He referenced Article 11 and felt this is a permitted use. In section 11-4.03 - uses that are permitted B & C allows septage and compost facilities. It’s not land applied - that is the key according to Mark Sargent. The liquid is treated in the leach field and the solids are separated, the solids are composted and then they are hauled out. It’s a simple process.

Bill Gosse said this process has been done in Pittsfield for 6 years. It’s not something that’s brand new. The process is approved by D.E.S., it’s not site specific but it’s permitted. He walked through the process adding there is a facility in Allenstown which they use. He emphasized that if anything ever happened in Allenstown and they couldn’t deliver there - they would be in trouble. He explained the procedure from start to finish. It would be building a giant septic system, but fairly refined. It’s also a sealed system and highly regulated. Bill Gosse continued that they are governed by 2 sets of New Hampshire regulations from the State, the 1600 and the 1000 rules. Its tax revenue for the town, but they would only be hiring 1- 1 ½ people.

Bill Gosse said that facility is now closed. He said Pittsfield didn’t want to continue the project because the facility was too small and they couldn’t get a long term contract. He explained the truck drivers and their ability to find a facility to accept the septage. There is a need on this side of the lake. We have complete control and it will only be domestic septage. They want to put the water back into the ground and the compost could be used for gardens. Their ultimate goal is to make top soil. Bill Gosse explained the different methods of making compost, noting the heat that is generated.

They discussed the non-permitted use of RV’s dumping at this site because of the chemicals involved.

Bill Gosse stated this location was ideal because of the number of acres, the set-backs, the buildings, the soil conditions, the water table and a good access to the highway.

Bill Gosse said it would be lease of the facility. There is opportunity for expansion.

Bill Gosse said yes there will be an operator in the plant and they have to be registered – we have a customer base we know the rules of the game. We have plans for expansion. The footprint doesn’t need to grow the only thing we need would be additional equipment. He added it would be a long term project.

Mark Sargent said they are early in the game right now. They have done the preliminary work to make sure it was conducive to their project. He would like the Boards opinion if they could move forward before they spend more money.

The Board disagreed with her noting the last time Bill Gosse came before the Board.

David Murley said his application before was for a land application which was opposed.

Bill Gosse said they already have a 10 year permit for the process from the State, but it is site specific and it’s according to the 1600 and 1000 rules from the State of New Hampshire.

Bill Gosse said there is no odor and it’s a sealed system so no odor will escape. He added that the building is already equipped with a fire suppression system.

Bill Gosse said they will be using some of the equipment from the Pittsfield plant and buying some new. He commented on the setbacks for the alternative facility being less.

David Murley said you need to understand where article 11 came from – we didn’t want sludge. He added that some people will not see that this isn’t sludge.

Bill Gosse said that it is not sludge and it’s not a land application – it is septage and they are both governed by separate rules.

Clarke Goodrich suggested a power point presentation when they come before the Board.

Bill Gosse said yes they would probably have to do that for the financial institutions too.

Mark Sargent said they would submit the application by July or August. He said they need to go to the ZBA for a special exception also.

C.I.P. and MASTER PLAN: David Murley asked if we should put an ad in the paper for committee members.

CALL TO ORDER: David Murley, chairman, called the meeting to order at 7:05 P.M.

ROLL CALL: David Murley, chair, Michael Kowalski, vice-chair, Nancy Carr, secretary, Kathy Grillo, selectmen’s rep, Amy Jennings, Clarke Goodrich, Kathy Preston, Chris Carazzo, alternate and Paula Vardaro, recording secretary

Jeffrey Green introduced himself as the land surveyor representing Richard and Linda Misiaszek. He explained to the Board they would like to divide the 79.197 acres on North Road into two lots – one consisting of 27.344 acres and the other one 51.853 acres. Pointing out the cemetery- he informed the Board it was reserved in the deed.

David Murley said no there was no subdivision prior to this one. It’s still the original parcel as far as we can tell.

Jeffrey Green pointed out the second lot and the wetlands stating the second lot has plenty of road frontage. He also showed them the current lot with the house on it.

David Murley said the access will be at the discretion of the road agent and where he wants the driveway.

Jeffrey Green said it is reserved in the deed to the ownership of the property. It’s never been transferred.

David Murley informed him that not all cemeteries are registered with the State. The private ones don’t have to be registered.

Richard Misiaszek stated that the farm is currently up for sale – if it sells then they will build a smaller house on the smaller lot of land.

David Murley said the regulations state that with a minor subdivision – if someone buys the land from them they would not be able to subdivide it further.

Richard Misiaszek said he was advised to do a major subdivision because of that reasoning.

There was a brief discussion regarding the installation of a cistern with a subdivision.

David Murley said that when the Mylar is turned in he assumed the pins would be set.

CONCEPTUAL CONSULTATION: Darlene Forshee and Jennifer Berman told the Board that they would like to manufacture and deliver biodiesel fuel which would be made from raw material in their barn at 959 North Barnstead Road and would like the Boards input. They handed out a sheet to the Board explaining biodiesel fuel, the approval for use in the U.S., how biodiesel emissions compare with petroleum diesel and environmental safety information.

David Murley said he was very familiar with the process – he had been involved with the production years ago.

Darlene Forshee explained how she would go about obtaining raw materials, who her customers would be, and some of the process.

They discussed containment of the product, the amount of time their machines would be running, the storage and use of the methanol that they would be using.

David Murley recommended that they get in touch with Rodney Boyd, the Deputy Fire Chief, regarding this project. He would be in charge of overseeing this as well as giving his approval.

Michael Kowalski stated that it would be allowed by exception according to Barnstead’s Zoning Ordinance.

Clarke Goodrich said - cooking oil comes in 5 gallon containers, so if a vendor has to store and hold them, and then deliver them to you they might think twice. He recommends they pick up the raw waste products for conversion – they would probably receive more cooperation from people. He suggested getting a 55 gallon drum and dump everything in. Clarke Goodrich also recommended going to these places personally especially fairs and maybe Barnstead’s Old Home Day.

Michael Kowalski suggested they bring in a flow chart at their presentation so the Board can see the actually chain of events for the process and provide the Board with the details.

Chris Carazzo brought up the issue of deliveries of a tractor trailer with hazardous materials especially in the winter time.

Clarke Goodrich recommended they check out the hazardous materials recommendations on line.

Chris Carazzo said to check with the company in Pittsfield they might be able to help them out.

David Murley agreed that a site visit on their next work session May 19th was in order before the hearing in June.

Darlene Forshee stated that they have already registered their name with the IRS as Barnstead Biodiesel, LLC.

Darlene Forshee said that is why they are doing it out of the barn – to keep the costs down. Their goal is to sell it cheaper.

They discussed taxes rates, weights and measures, off road and on road vehicles.

C.I.P. and MASTER PLAN: David Murley told the Board they needed more help with the master plan and the C.I.P. He added that we need to keep focused on both of them. We need a lot of people from the outside to pitch in and help. We need help from the voters – it will mean more than just coming from the Planning Board.

An older version (1990) was handed out to Board members as well as the current version on CD’s for their review.

David Murley pointed out that the previous questionnaire was too long it seems like the same question was asked many times, the duplication needs to be filtered out and hopefully we would be able to e-mail it out.

OLD BUSINESS: David Murley said he read an article in the Laconia news stating work force housing was started back in the 80’s. He told the Board that Lakes Region is offering a workshop and he encouraged all Board members to attend. Unfortunately one was being offered tonight, but due to lack of response they canceled. He e-mailed them and mentioned that most Planning Boards meet on the first Thursday of each month – they are rescheduling.

NEW BUSINESS David Murley told the Board that there will be a public hearing on May 18th at 7:00 at the Town Hall regarding the closing of the post office on Parade Road.

CORRESPONDENCE: David Murley read the ZBA case that is being presented on May 16th regarding a variance request for a rear setback at 169 Varney Road, map 41, lot 245.

David Murley told the Board they received a letter from Bryan Bailey of the New Hampshire Land Surveyors Association. This letter stated “that many towns accept foundation certifications, certified plot plans, site plans, and other types of plans which show boundary lines with the seals of a professional engineer rather than a licensed land surveyor. The law is quite specific in that only licensed land surveyors or the Superior and Supreme Courts of New Hampshire can determine boundary lines. Without the signature and seal of a licensed Land Surveyor, the public has no certainty that the boundary is current, or that the plan depicts all appropriate dimensional information”. David Murley said we require a licensed land surveyor, but apparently some towns don’t they allow engineers and soil scientists.

MINUTES – 4/7/11 & 4/21/11: 4/7/11 minutes – Nancy Carr pointed out that the title “AGENDA” should be changed to “MINUTES”. Nancy Carr made a motion to approve the minutes as amended.

The Board voted unanimously to change the title from “AGENDA” to “MINUTES”

CALL TO ORDER: David Murley, chairman, called the meeting to order at 7:05 P.M.

ROLL CALL: David Murley, chairman, Michael Kowalski, vice-chair, Nancy Carr, secretary, Clarke Goodrich, Kathy Preston, Amy Jennings. Kathy Grillo, selectmen’s rep. William Evans (arrived at 7:35 P.M.) and Paula Vardaro, recording secretary

LEGISLATURE: David Murley commented on the legislature for sprinkler systems. If this passes any agreements that the town has made will be null and void – they will go away. They are trying to take away local control, just because a representative is having a war with the State Fire Marshall. LGC stated it is the principal of the thing the legislature is trying to take control of the Planning Board’s decisions also.

C.I.P. and MASTER PLAN: Kathy Grillo informed the Board the Selectmen have discussed and expressed their concerns about warrant articles that have been vetoed. They discussed the possibilities of a bond regarding the roads and having a cost analysis done by an engineer. The town should talk about doing some of these warrant articles around budget time. It’s going to take years to dig us out of this hole, but we need to do something.

Michael Kowalski said bonding over the next 20 years might be the only way to go.

Michael Kowalski said the ambulance would pay for itself compared to other equipment.

Kathy Grillo brought out the fact that at town meeting there has been no presentation to the people. The people should see a power point presentation; she used the town administrator as an example. The people should have seen what the costs verses the long term savings would have been.

David Murley said the town administrator would have run the town – like a business. He felt that’s what is needed.

A discussion ensued regarding the retaining of records – putting them on CD’s or micro chips and the cost and technology involved.

David Murley said the C.I.P. was addressed years ago that is why this year at town meeting everything could be bought.

David Murley brought up the high school’s bond. He cautioned them on the writing of new bonds so that the principal could be paid down.

David Murley told the Board that the C.I.P. and the Master Plan go hand in hand the Master Plan will expire next year so we have to come up with a new one. David Murley said any section can be rewritten at any time.

David Murley said he would like a few people from this Board to be on the committee, but he would like to see them recruit other people.

Paula Vardaro told the Board that Lakes Region Planning is sending out the CD from the existing master plan.

Michael Kowalski stated if it was a writable CD then it would be much easier. He also asked how they did the questionnaires and if there was money available for this project. Michael Kowalski added that we need a lot of input from the town.

William Evans added that there was a warrant article at town meeting requesting the funds. The committee started with Peer Kraft-Lund.

They discussed what part Lakes Region Planning had, distribution of the questionnaire, the amount of time it took and the committee that was needed to accomplish this task.

Clarke Goodrich said that two time lines should be set up. The first would be setting up the committee. The second would be when they need to complete it by.

Amy Jennings stated that the first four meetings are outlined in the front of the Master Plan book.

Michael Kowalski said the project looks like at least a year and a half long for the update.

Kathy Grillo said if we don’t accomplish this then it should be brought to town meeting and ask for the money.

David Murley commented that the BEG should work hand and hand with the Master Plan.

WORK FORCE HOUSING: William Evans told the Board that according to the statute we need to put in a reasonable ordinance regarding work force housing. Lakes Region Planning does a housing assessment – their figures are a more comprehensive report. He has received housing figures from our assessing office. The town is required to meet the requirement. This presents the opportunity, either by revising the Zoning Ordinance to allow a developer to develop for a profit or by removing the barriers for the developer. He quoted the average regional household income of Belknap being $67,400; Barnstead’s figures have been thrown in with Concord making our average $76,700. We have residential, mobile, and manufactured homes we more than qualify for work force housing. We have no rentals in town to compare with. It’s recommended that we do a housing inventory so that we can identify the barriers. The developer needs to make a 20% profit to qualify for a work force housing development.

Kathy Preston asked what the difference between work force housing and regular housing was – was it just the price.

William Evans said it’s the income levels we have to look at. We have to have rentals and affordable housing for families. The single family homes are determined by 60% of their income. Then they look at the Zoning Ordinance.

William Evans said there is no reporting authority to speak of, if the builder comes to town and meets his 20% profit – then he has a case.

Michael Kowalski said we have to be prepared on the ordinance side so that if a developer comes into the Planning Board we don’t face a law suit. The Planning Board has the authority to negotiate with the developer to stay out of a law suit. That’s what it’s all about.

Michael Kowalski said the 2 acre land goes away and is out - aside for this case and the amount of saturation for livable space.

Michael Kowalski said we have this already in Locke Lake. These homes are already available.

William Evans said this is what we have to prove in the Zoning Ordinance. The developer can make a profit in the existing stock. The developer comes with strings and deed restrictions.

A brief discussion ensued regarding the authority of building work force housing, planning board responsibilities, and deed restrictions as to who follows up with deed restrictions.

Paula Vardaro suggested looking at other towns and how they address the work force housing in their Zoning Ordinance.

Amy Jennings asked for clarification - even if we have adequate housing stock we have to show lack of barriers within our Zoning Ordinance.

They discussed the monitoring of deed transfer and the selling of work force housing in the future.

CORRESPONDENCE: David Murley told the Board he had sent a letter to the town attorney Mark Puffer regarding the issue of more than one building permit for a contractor (because of the abundant number of building permits left over) and if either the Planning Board or the Building Inspector can go to the Zoning Board and get a variance to the Zoning Ordinance (which only allows 1 permit). The attorney told him that neither the Planning Board nor the Building Inspector can apply for a “blanket” variance that applies to all properties. He recommended amending the Zoning Ordinance in March 2012. He also suggested that the builder set up individual corporations for each parcel of land that they need to build on. The attorney also pointed out that if 75% of the building permits are not given out for three consecutive years then the Planning Board shall consider the suspension of the growth management ordinance. He also pointed out that we had miscalculated the amount of building permits left from the previous year into the current year. For the current year 2011 – we had 26 left over from 2010 then add 35 from 2011. We have given out 3 this year so that leaves us with a total (as of today) 58 permits. He added it has to be a ballot question to go away.

David Murley said he would find out legally how to do away with the sunset clause.

NEW BUSINESS: Paula Vardaro told the Board they have a major subdivision scheduled for the May 5th meeting.

The box for the Fire Chief should be changed from” approved” to “reviewed”.

David Murley told the Board that for years the ZBA had alternates on the Board, but we haven’t made any provisions in the Zoning Ordinance for them. So we need to amend the Zoning Ordinance to include alternates. The attorney at LGC stated that the Selectmen’s rep. can only reside as a liaison to the selectmen; they can’t sit on the Board as a member, but they can sit as an alternate – seeing as there are already 5 members on the Board.

CALL TO ORDER: David Murley, chairman, called the meeting to order at 7:05 P.M.

ROLL CALL: David Murley, chairman, Clarke Goodrich, Amy Jennings, Nancy Carr, Kathy Preston, Michael Kowalski, secretary, Kathy Grillo, selectmen’s rep., Christopher Carazzo, alternate and Paula Vardaro, recording secretary

ELECTION OF OFFICERS: David Murley said because of the change in state law he would like to change the procedure. We will hold our elections as usual, but we will re-elect our alternates because their terms now expire every 3 years. He said that Chris Carazzos’ term expired, Kathy Preston has been elected to the Board and William Evans has agreed to step in as an alternate. He added that the new Rule of Procedure (for alternates) was adopted months ago, but the wording should be changed to reflect only new alternates, not someone who has been on the Board for many years.

Michael Kowalski stated that it should be debated – it shouldn’t be assumed.

David Murley added that William Evans would be a valuable contribution to the Board.

David Murley answered that there was no opposition – so that’s why they state there is one vote cast. David Murley continued with the nomination for the alternate position.

The Board voted unanimously to appoint Chris Carazzo for the alternate’s position.

The Board voted unanimously to appoint William Evans for the alternate’s position.

Kathy Preston questioned the Rules of Procedure that was recently adopted for new alternates.

David Murley said the wording needed to be corrected to reflect only new members, not someone that has been on the Board for many years. He added that they need to have a public hearing to update that.

David Murley said – normally the Planning Board has (3) three, but going through the RSA’s it states we can have up to (5) five. This is something we need to discuss and add to the procedures if needed.

Gerald Weaver stated he would like to have a photo studio in his home. He’s hoping for 2-3 people per week, but will probably go out and take pictures. He would like the option of people coming to him setting up in his living room.

Gerald Weaver said no – the only thing will be the prints and the rights to their proofs.

Chris Carazzo suggested a little further up the driveway because of the culvert.

Gerald Weaver stated that his hours of operation would be Monday through Friday, 8:00 A.M.-5:00 P.M.

There was a brief discussion as to the driveway and just what he wanted to do on his lot.

David Murley said he would like to discuss the C.I.P. and the Master plan together. He said that Michael Kowalski did a great job on updating the C.I.P., but the Master Plan really needs updating. He commented that the Master Plan is about 10 years old. So he would like a committee for this. The past three times they did the Master Plan they had Lakes Region process it – which was very expensive.

Michael Kowalski suggested that questionnaires and input are needed and they need a plan on how to collect information.

Chris Carazzo stated that it should be updated according to the people - what they want.

David Murley agreed they need to take direction from the people which need to coincide with what the selectmen are willing to do.

Michael Kowalski stated that whoever does it - they need to follow it – if we don’t follow it – don’t waste the energy. The Master Plan needs to be executed from the governing body.

David Murley said if we don’t have a Master Plan in place there are a lot of things we can’t do with the town.

A discussion ensued about the roads, paving, costs, Locke Lake roads and Lakes Region’s involvement.

Chris Carazzo stated that a total reconstruction of roads for 20 years is going to be very expensive. He added he would like to be on the Master Plan committee.

Chris Carazzo stated there are less and less of them - the grants are now being cut. He added that if we have a plan in place then we will be able to follow it if we can.

David Murley said no – we can only print it on line. He said hopefully next month the committee will come forward. He will also look to see if there is an electronic copy of the old version.

Michael Kowalski asked about the C.I.P. that was presented to the selectmen. He asked Kathy Grillo what their plan was.

Kathy Grillo said there was no plan per say – they really haven’t brought it up.

Michael Kowalski asked how it was going to be funded and if the selectmen had any ideas.

Kathy Grillo commented that the town is so far behind now, maybe proposing a bond, but she wasn’t sure.

Michael Kowalski said this C.I.P. was created like a road map – where do we go from here.

A discussion ensued regarding bonds the tax rate and the selectmen reviewing the C.I.P.

Chris Carazzo said the C.I.P. was only an advisory for 2002-2008 looking at page 4. He pointed out the highway future. It is a road map for the future and if we don’t follow it will have to replace it at a greater cost.

Kathy Grillo agreed with the C.I.P. she said it was the way to go when you have to buy a large item. It’s hard to talk about it at this time even though we know we have to do it.

Clarke Goodrich commented - if accounts were set up - voted on – that money sits in that project. With a C.I.P. we know the cost for a large ticket item. By the end of the term then we can buy it with no impact on the town.

Chris Carazzo said this was a projection of the costs for items so that at the end we have the money to pay for it.

Kathy Grillo questioned if they are not passed in the town then there is no money set aside.

Chris Carazzo stated that we need to follow it so there will be money in the accounts. He added that it’s cheaper in the long run if we follow a plan like this.

Kathy Grillo again said that the town is so far behind – can we wait on highway items.

How many years is it going to take to put money in each account? The Fire Department is going to need items also. Kathy Preston said maybe it hasn’t been explained to the people exactly why we need the funds.

CORRESPONDENCE: David Murley told the Board the OEP conference is scheduled for June 11, 2011 at the Radisson Hotel in Manchester. The registration opens up April 15th.

David Murley told the Board as of March 30th in the budget for printing and advertising we now only have 47% left. He had asked the selectmen to increase this line item because of expenses, but they did not. He commented that when we go over this - the selectmen will have to find a way to pay the legal notices that are required.

The House and Senate have still not acted on Article SB91 relative to automatic fire suppression sprinklers. If it passes it would nullify any agreements with sub-dividers.

David Murley told the Board about the May 10th conference at the Grappone center regarding ground water.

NEW BUSINESS: David Murley asked Kathy Grillo, the selectmen’s rep., to swear in Chris Carazzo and William Evans as alternates.

The Board signed all of the new signature pages for the Zoning Ordinance, Building Regulations and the Fire Protection Code for Large Buildings.

OLD BUSINESS: William Evans told the Board he will have some information on the workforce housing for the work session April 21st.

Kathy Preston asked about the septic system at the parsonage that was defeated at town meeting.

Kathy Grillo asked when the land was bought - didn’t the town know that the septic system was already on the property.

A discussion ensued regarding the setbacks, what was allowed, the warrant article, the town’s use of the property and the petition that was submitted.

MINUTES - 3/3/11: Kathy Preston made a motion to approve the minutes from 3/3/11 as written.