Planning Board Meeting Minutes

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BARNSTEAD PLANNING BOARD

THURSDAY APRIL 17, 2008

TOWN HALL @ 7:00 P.M.

WORK SESSION

MINUTES

Planning Board Minutes from 4/17/08 Meeting

Approved as Written 5/1/08

CALL TO ORDER: David Murley, chairman, called the meeting to order

at 7:03 P.M.

ROLL CALL: David Murley, chairman, William Evans, vice-chair, Phil Grillo, secretary, Michael Kowalski, Nancy Carr, David Kerr, Selectmen’s rep., James Fougere, alternate and Paula Vardaro, recording secretary

RULES OF PROCEDURE: David Murley told the Board that several changes, additions and deletions needed to be implemented in the Rules of Procedure. Going through the rules:

Recording Secretary was added as an employee of the Town.

Officers: Definition change - The secretary should take the place of the chairman and the vice-chair in the event of the absence of both.

Work Session Meetings: time was changed from 7:30 p.m. to 7:00 p.m.

The words “unless otherwise posted” was added after regular meetings and work session meetings.

Disqualification: In the last sentence – the words “advisory and non” were deleted so that the sentence states a “vote on a question of disqualification shall be binding…….”

Applications: “Recording” was added before the word “secretary”.

Notice: “newspapers of local circulation” was put in place of “The Suncook Valley Sun.” and “Barnstead Town Office” was changed to “Barnstead Town Hall.

Procedures on Applications at Public Meetings: 1) “who the applicant or agent is” was deleted and “the name of applicant or agent” was added. 4) “to be recognized through the chairman” was added after “ask questions”. 5) after “accepted” added “as complete”.

Records: 1) “….inspection at the Town Office” was changed to “…..inspection in the Planning Board Office.” 3) To add: Any and all recordings and rough notes taken at the time of the meeting shall be destroyed after the Planning Board has approved the final minutes.

Joint Meetings & Hearings: No communication via e-mail regarding a hearing shall be conducted. This would be considered a meeting. Communication with council cannot be shared by e-mail. This violates attorney client privilege.

Site Visit: 1) To add: The applicant may waive either his agent or himself to be present at the time of the site visit.

Amendment: To change “……..may be amended after two (2) public hearings….” To “……..may be amended after a public hearing…”

SUBDIVISION REGULATIONS: David Murley told the Board that in the ‘90’s the subdivision regulations regarding major subdivisions were changed to 20 years. This meant that any subdivision made within the 20 years (with the same parcel of land) was considered one subdivision. His thought was to extend it to 30 years. He asked the Board their opinion.

James Fougere asked him to explain the need to extend it to 30 years – why not extend it indefinitely.

David Murley said to look at the bigger picture – a major subdivision in 10 years would have to start from scratch. He suggested the Board think about this subdivision regulation.

ADJOURNMENT: Nancy Carr made a motion to adjourn the meeting.

Michael Kowalski seconded the motion.

David Murley adjourned the meeting at 8:50 P.M.

Respectfully Submitted

Paula Vardaro

Recording Secretary

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BARNSTEAD PLANNING BOARD

THURSDAY APRIL 3, 2008

TOWN HALL @ 7:00 P.M.

MINUTES

Planning Board Minutes from 4/3/08 Meeting

Approved as Written 5/1/08

CALL TO ORDER:

David Murley, chairman, called the meeting to order at 7:00 P.M.

ROLL CALL:

David Murley, chairman, Phil Grillo, secretary, David Kerr, selectmen’s rep., Andy Houle, selectmen’s rep. alternate, James Fougere, alternate sitting in for William Evans, Nancy Carr, Michael Kowalski, Christopher Carazzo and Paula Vardaro, recording secretary

ELECTION OF OFFICERS:

David Murley asked the Board to elect officers for the year.

Phil Grillo nominated David Murley as Chairman.

James Fougere seconded the motion.

The board voted unanimously to elect David Murley as Chairman.

Phil Grill nominated William Evans as Vice-chairman.

Michael Kowalski seconded the motion.

The Board voted unanimously to elect William Evans as Vice-chairman.

James Fougere nominated Phil Grillo as Secretary.

Michael Kowalski seconded the motion.

The Board voted unanimously to elect Phil Grillo as Secretary.

MAJOR SUBDIVISION:

a.  Lester E. Huckins - Continuation                     Map 3, Lot 29

     Gray Road and Province Road                        11 lot subdivision

Corey Colwell, representing Lester Huckins, told the Board as far as he knew there were only two issues left. The first being the culvert at the common drive area. They are waiting for the approval from the DES and the Conservation Commission. They have spoken to the conservation commission regarding the culvert.

James Fougere said the only concern was that the culvert has an actual bottom; it didn’t matter if the culvert was a box or an arch.

Corey Colwell answered questions about the differences between cement and corrugated culverts and the expected life of each.

The other concern was the cisterns. Corey Colwell told the Board a letter was sent informing the Board that sprinklers systems would be put into all houses in the proposed subdivision. They would also propose that a note be placed on the plan of record and that language is required in each individual deed to this affect. He added that one cistern would be located in the middle of the lots. Corey Colwell questioned the old lots that were created several years ago being added to this subdivision.

David Murley assured Corey Colwell that the old lots had to be incorporated into this subdivision because it was less than 20 years ago. The Board of Fire Wards has sent Lester Huckins a letter stating that this subdivision requires 2 cisterns.

James Fougere added – only 1 cistern needed to be put in initially. When the 5th lot is sold and before a house is built, the second cistern was required.

Corey Colwell questioned the 1,000 ft between houses or driveways.

David Murley told him it was the road frontage.

Corey Colwell pointed out on the plans the proposed cistern and they have a meter, automatic fill with a well, and an alarm system. He added the plans lack the location of the second cistern, which will be added.

David Kerr asked who would own and maintaining the cisterns.

David Murley answered – the town will because there is a deeded piece of land there.

Corey Colwell pointed out the deeded piece of land on the plan.

Christopher Carazzo made a motion to continue upon the approval of the cistern plans from the Fire Chief.

Michael Kowalski seconded the motion.

The Board voted unanimously to continue.

SITE PLAN:

       Phillip & Jennifer Slater                        Map 2, Lot 65-1

       10 Watson Road                                 Video Store – Boondock Video LLC

Philip and Jennifer Slater presented to the Board their proposal for a video store at the Pine Tree location.

David Murley told the Board it would be located in the front of the building where the old restaurant use to be.

The Board looked at the application.

David Murley asked about their hours of operation.

Jennifer Slater said they weren’t really sure, but probably Monday thru Thursday 11:00 a.m. to 9:00 p.m., Friday & Saturday 10:00 a.m. to 10:00 p.m. and Sunday 11:00 a.m. to 7:00 p.m.

Phil Grillo made a motion to accept the application as complete.

Michael Kowalski seconded the motion.

The Board voted unanimously to accept the application as complete.

David Murley opened the Public hearing at 7:25 P.M.

No comments

David Murley closed the Public hearing at 7:26 P.M.

David Kerr asked about the signage.

Philip Slater said they would replace the “Fitness” sign with theirs, but make it just a little bit higher.

David Murley told them the total sign cannot exceed 48 square feet and added there was no issue in the Zoning Ordinance.

Phil Grillo made a motion to approve the video store.

Michael Kowalski seconded the motion.

The Board voted unanimously to approve the Video Store.

CONCEPTUAL CONSULTATION:

Gregory True – Timco Property

Greg True introduced himself and his son Eric True and asked they Board if they minded this portion being video taped the Board had no objections. Greg True proceeded to tell the Board he had been at the Timco property about 30 years ago and now would really like to do something with the property. They presented a slide presentation.

The Sanco Energy LLC was formed in 2005, which includes management from the Timco (1981) ownership. Sanco is a green producer of: power, cogeneration, aquaculture, wood pellets, greenhouse & clean energy industrial sites.

Greg True explained the Timco property’s previous history from the Hydraulic Company in 1980 to the present.

The Sanco Center Barnstead Energy Site Facility description: 153 acre site, 5MW electric cogeneration plant, Wellons boiler, General Electric & Westinghouse turbine generator, current air permit by NHDES and 30,000 sq. ft+ of new construction metal buildings and office.

Proposed Site upgrades: Upgraded pollution control equipment, ultra low NOx emissions via scrubbers & the use of algae, qualify for renewable energy credits and use of algae to remove up to 40% of CO2 plus scrubbers.

Use of bypass energy (steam, heat & stack gasses) for other upstream products: wood pellets, aquaculture, greenhouses and host industrial park

Employment: 50-100 direct jobs, 50 construction jobs (up to 2 years), and up to 150 ancillary jobs (foresters, loggers, truckers, and other various services).

Fuel: whole tree wood chips, 90,000-320,000 tons annually.

Benefits: Generates 5MW renewable electricity, upgrade to 20 MW renewable electricity, supports Governor Lynch’s 25% RPS by 2025 goal, creates local jobs, provides tax benefits to Barnstead, supports NH forest industry, supplies local farmers with an alternative fertilizer and helps feed the country (aquaculture & greenhouses).

Description of Wood Pellet Operations: Create wood pellets for combustion, houses, schools and buildings.

Create wood pellets for fertilizer, crops, fields and fruit orchids.

Description of aquaculture project: Use steam that would otherwise evaporate, steam is condensed into a liquid & carried in pipes through the tilapia fish tanks, annual harvest of 2,250 tons of tilapia, currently 95% of tilapia is imported from China and why? Primarily because of the cost of heating.

Description of the industrial site project: To attract users of the unused energy component of the cogeneration facility, steam, heat and water.

Previous concerns: truck traffic, water consumption noise and air quality.

There was discussion regarding the bridge at Maple Street, truck traffic and if the wells were sufficient to handle the proposed use. Questions were also asked regarding job availability to town people, turbine noise and air quality.

David Murley asked when they wanted to start.

Greg True said they would like to start June 1st.

David Murley told the Board that the deadline for the May meeting had passed, but the Board could wave the 30-day period if they wished.

The Board voted unanimously to wave the 30-day waiting period provided that the application has been turned in by April 11th.

COMMITTEE REPORTS:

Phil Grillo informed the Board he is in the process of getting a group together for the revising of the C.I.P. David Murley e-mailed the forms and procedure for the C.I.P. and informed Phil Grillo that they needed to post notices and record minutes of their meetings.

CORRESPONDENCE:

David Murley informed the Board that the Selectmen have sent a letter to the Knittels regarding the culvert’s replacement and gave them a deadline.

David Murley told the Board that the L.R.P.C. was looking for nominations for the Kim Ayers award.

MINUTES OF 3/6/08: Phil Grillo made a motion to approve the minutes as written.

Michael Kowalski seconded the motion.

The Board voted unanimously to approve the minutes as written.

ADJOURNMENT: Phil Grillo made a motion to adjourn the meeting.

David Kerr seconded the motion.

The Board voted unanimously to adjourn the meeting.

David Murley adjourned the meeting at 9:05 P.M.

David Murley announced that there would be a work session on Thursday April 17th at 7:00 P.M.

Respectfully Submitted

Paula Vardaro

Recording Secretary

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BARNSTEAD PLANNING BOARD

THURSDAY MARCH 6, 2008

TOWN HALL @ 7:00 P.M.

MINUTES

Planning Board Minutes from 3/6/08 meeting.

Approved as Written 4/3/08

CALL TO ORDER: David Murley, chairman, called the meeting to order

at 7:00 P.M.

ROLL CALL: David Murley, chairman, William Evans, vice chair, Phil Grillo, secretary, David Kerr selectmen’s rep., James Fougere, alternate, sitting in for Michael Kowalski, Nancy Carr, alternate, sitting in for Francesca Latawiec, Christopher Carazzo and Paula Vardaro, recording secretary. Michael Kowalski arrived at 7:10 P.M.

MAJOR SUBDIVISION

a.  Lester E. Huckins - Continuation           Map 3, Lot 29

     Gray Road and Province Road              11 lot subdivision

David Murley informed the Board that Lester Huckins called to inform them that the cistern prints were not ready. He requested that the case be continued until next month.

William Evans made a motion to continue the major subdivision until the April 3rd meeting.

Phil Grillo seconded the motion.

The Board voted unanimously to continue the major subdivision until the April meeting.

David Murley told the Board that the Board of Fire Wards sent a letter with their decision regarding the cistern and sprinkler systems. The secretary will mail a copy of the letter to Lester Huckins.

b.  Amy & Ethan Jennings                 Map 13, Lot 38

     365 North Road                          3 lot subdivision

Bryan Bailey, land surveyor from Bailey Associates, Inc., representing the Jennings, produced the land maps to the Board. He pointed out the two lots with a proposed acreage of 3.70 and 3.78 acres, leaving the Jennings a total of 45.7 acres. He also pointed out the road frontage was greater than 200’ and the state already sent their approval for the subdivision and it meets the Barnstead zoning requirements. Bryan Bailey read the written request for the waivers as follows: #8 A review by the Chief of Police – they felt they have no authority to compel the Chief of Police from commenting on the application. #9 A fiscal impact study, #10 A traffic impact study and #11 An environmental study – be waived due to the limited impact of creating the two additional lots. Additionally, the NH Natural Heritage Bureau has no known records of endangered or threatened plants or animals within the vicinity of the project area. The Planning Board received a letter from the NH Natural Heritage Bureau regarding this waiver. The last waiver - #13 Copies of Deed Restrictions – there are no deed restrictions to the lot.

William Evans made a motion that all the waivers are voted on as a block.

Phil Grillo seconded the motion.

The Board voted unanimously to vote on the waivers as one (1) unit.

David Murley asked about the pins.

Bryan Bailey said that some of the pins still needed to be set (LCTBS stated on the plans).

William Evans made a motion to accept the application as complete.

Phil Grillo seconded the motion.

A role call vote was taken as follows:

David Kerr                    yes                      Christopher Carazzo       yes

Nancy Carr                   yes                       William Evans                   yes

Michael Kowalski           yes                       Phil Grillo                         yes

David Murley opened the Public hearing at 7:15 P.M.

Muriel and Sheri Warburton, abutters to the Jennings on the other side, told the Board they had no objections to the subdivision.

David Murley closed the public hearing at 7:17 P.M.

William Evans made a motion to approve the application with the conditions that the monuments (pins) be set.

Phil Grillo seconded the motion.

A role call vote was taken as follows:

David Kerr                    yes                      Christopher Carazzo       yes

Nancy Carr                   yes                       William Evans                   yes

Michael Kowalski           yes                       Phil Grillo                         yes

David Murley reminder Bryan Bailey that an additional box for the Fire Chief’s approval needed to be added to the plans as well as 1 Mylar needed for the registry.

PUBLIC HEARING:

Lot Line Adjustment Application:

To add “New Deeds” submitted at time of Mylar recording

David Murley opened the Public Hearing at 7:20 P.M.

David Murley told the Board that they should add “Copies of New Deeds Submitted at Time of Mylar Filing” to Section 10: Minor Lot Line Adjustments found in the Town of Barnstead Subdivision Regulations. It has been brought to his attention that there was no deed filed on a new lot line adjustment.

There were no comments from the public.

Phil Grillo made a motion to add “New Deeds ” in the Subdivision Regulations.

Michael Kowalski seconded the motion.

The Board voted unanimously to add the new language to Section 10 of the Town of Barnstead Subdivision Regulations.

David Murley closed the Public Hearing at 7:24 P.M.

OLD BUSINESS: Phil Grillo questioned a reimbursement issue regarding a conference that was paid out of pocket.

David Kerr commented that there was a spending freeze at the end of the year, procedure wasn’t followed and that’s why the payment was denied.

A discussion followed about procedures.

NEW BUSINESS: David Murley informed the Board that Nancy Carr has consented to be on the ballot for the vacant 1-year term. He told the Board her name needs to be written in for the position.

CORRESPONDENCE: David Murley informed the Board, that after sending Amy Knittel a letter regarding the culvert problem on Bow Lake Road and John Tasker Road, he received a fax. “Due to weather conditions we plan to put the culvert in as soon as weather permits. We have penciled in with our new excavator to complete in May”. David Murley added that the water is now running over Bow Lake Road and onto Joe Hough’s property. The culvert was dug up and remains crushed on the side of the road.

The Board discussed the drainage problem to the access road the culvert and the retention basin.

The Board agreed that something needed to be done before May.

David Murley was informed that the definition of “Cottage Industry” wasn’t in Article 2 of the Zoning Regulations. The question is should it be?

MINUTES OF 2/7/08: Phil Grillo made a motion to approve the minutes as written.

William Evans seconded the motion.

The Board voted unanimously to approve the minutes as written.

ADJOURNMENT: Phil Grillo made a motion to adjourn the meeting.

Michael Kowalski seconded the motion.

David Murley adjourned the meeting at 7:47 P.M.

Respectfully Submitted

Paula Vardaro

Recording Secretary

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BARNSTEAD PLANNING BOARD

THURSDAY FEBRUARY 7, 2008

TOWN HALL @ 7:00 P.M.

MINUTES

Planning Board Minutes from 2/7/08 Meeting

Approved as Written 3/6/08

CALL TO ORDER: David Murley, chairman, called the meeting to order at 7:05 P.M.

ROLL CALL: David Murley, chairman, William Evans, vice chair, Phil Grillo, secretary, James Fougere, alternate sitting in for Chris Carazzo, Nancy Carr, alternate arrived at 7:10, sitting in for Francesca Latawiec and Paula Vardaro, recording secretary

MAJOR SUBDIVISION

Lester E. Huckins Continuation      Map 3, Lot 29

Gray Road and Province Road       11 lot subdivision

David Murley told Lester Huckins that we had received the dredge and fill application from the state, but he wasn’t sure when Lester would actually receive the acceptance.

Lester Huckins asked about the approval from the Board of Fire Wards.

David Murley explained to Lester Huckins that the engineer had submitted the first set of cistern plans, the Board of Fire Wards reviewed them in October and rejected the plans as submitted because they were incomplete. They requested that the applicant submit a design that meets the Town of Barnstead Fire Protection Cistern Specifications. The Board of Fire Wards listed items that needed to be completed or corrected.

Lester Huckins handed the Board a letter from his engineer regarding the scope of services that Chief Krause had initially questioned about the cistern. Lester Huckins added his engineer didn’t think he needed to submit plans – just answer the items in question.

David Murley told Lester Huckins that the Board of Fire Wards is waiting for a new design of the cistern plans. David Murley offered to submit this letter from the engineer to the Board of Fire Wards and see what the result is.

Phil Grillo said that we still need a set of designs no matter if we had one or two cisterns in place.

Lester Huckins asked if he could get conditional approval, because he would really like to sell off one of the lots.

David Murley said yes, just as soon as we get the Board of Fire Wards answer.

The Board agreed to continue the case until the Board of Fire Wards comes to a decision.

SITE PLAN REVIEW

William Compton,

Superintendent SAU #51                          Map 2, Lot 65-1

10 Watson Road                                     Office rental for SAU #86

William Compton, Superintendent of SAU#51, told the Board - SAU #86 was the result of the town meeting last year. They will be withdrawing from SAU#51. They are asking the Boards permission to relocate the staff to the first floor apartment at 10 Watson Rd. William Compton explained the two bedrooms would be offices with the common area as a conference area. They would have three employees and maybe one part-time employee. He also asked the Board, that when their lease expired the owner was concerned about converting back to an apartment. Hopefully she would not have any problems doing that.

David Murley asked if there were any questions.

William Evans asked to review the application.

Phil Grillo made a motion to accept the application as complete.

James Fougere seconded the motion.

A roll call vote was taken. The Board voted unanimously to accept the application as complete.

David Murley opened the public hearing at 7:16 P.M.

An abutter, Fuzza representing Red Ink Investments, said he supports the application. He felt that it is a good use of the property.

David Murley closed public hearing at 7:18 P.M.

William Evans asked a how long the lease would be.

William Compton answered 2 years for now, hopefully if it works out maybe longer.

James Fougere made a motion to approve.

Phil Grillo seconded the motion.

A roll call vote was taken. The Board voted unanimously to approve the site plan.

CONCEPTUAL CONSULTATION:

Michelle Rosado – Space Needs Committee

Michelle Rosado told the Board she wanted to inform them of their intentions on the addition to the Barnstead Elementary School. She explained the creation history of the Space Needs Committee and their goals. The committee proposed three possibilities to consider. 1. Renovate/add-on to the existing building and it remains a pre K-8 Elementary school. 2. Add-on to the current site to accommodate a separate middle school. 3. Or build a separate school on a different site. Michelle Rosado explained they researched all the possibilities and the recommendation was not to build on a different site.

Brad Mezquita was introduced from the Architectural firm Team Design Inc. who developed the current plans they were working on. He told the Board they did a walk through of the school and property and reviewed previous plans and concepts. After reviewing all of these issues it was determined the best solution was to build on the existing site. Brad Mezquita pointed out the additions including parking, a new drop off for the buses and deliveries.

Michelle Rosado told the Board that the “D” wing was to be demolished in the new plans.

There was a discussion about the square footage that was being added.

Michelle Rosado told the Board they would like to square off the school lot. They have approaches the owner of the Camp Ground to do a land exchange to make this happen.

William Evans asked about the proposed increase in population. The current population is 530 students. The proposed is 850 students.

There was a discussion about the project cost estimates if $17,992,603.

Michelle Rosado said this project would be a warrant article at the school district meeting March 22.

OLD BUSINESS: David Murley told the Board that Nancy Carr has been officially sworn in.

NEW BUSINESS: David Murley told the Board that it was brought to his attention that recently an approved lot line adjustment did not create and submit a new deed. It has been asked that when the Mylar is sent for recording, a new deed must be submitted to the assessing office for updating.

The Board agreed, at the next Planning Board meeting March 6th, they would hold a public hearing to amend the application to include the new deed.

COMMITTEE REPORTS: Phil Grillo said he is still working on getting members for the C.I.P. committee.

CORRESPONDENCE: David Murley informed the Board he received an official resignation from Francesca Latawiec.

James Fougere made a motion to accept Francesca Latwiec’s resignation.

Phil Grillo seconded the motion.

The Board voted unanimously to accept Francesca Latawiec’s resignation.

David Murley told the Board the Spring Planning and Zoning Conference will be Saturday April 26, 2008. He asked the Board to reserve the date and told them they should really consider going to this conference.

MINUTES OF 1/3/08 & 1/10/08: 1/3/08 – Minutes - Phil Grillo made a motion to approve the minutes as written.

William Evans seconded the motion.

The Board voted unanimously to approve the minutes as written.

1/10/08 – Minutes - Phil Grillo made a motion to approve the minutes as written.

William Evans seconded the motion.

The Board voted unanimously to approve the minutes as written.

ADJOURNMENT: Phil Grill made a motion to adjourn the meeting.

William Evans seconded the motion.

David Murley adjourned the meeting at 8:25 P.M.

Respectfully Submitted

Paula Vardaro

Recording Secretary