Old Home Day                                                                        

Barnstead Old Home Day –Minutes

Wednesday, June 8, 2011

Members present:   Nancy Carr, Mary Clarke, Barbara Comtois, Tim Eade, Maureen Fitzpatrick, Chari Gauntt, Nathan Gauntt, Eileen Murley, Pam Plante, Matthew J Raymond, Kerry Spongberg, Peggy Sweeney, Paula Vardaro, Taylor Welch.

CALL TO ORDER and APPROVAL OF MINUTES

Peg called the meeting to order at 6:35 PM in the main hall of the town hall.  Eileen made a motion to approve the minutes and Tim Eade seconded.  All approved.

CITIZEN OF THE YEAR

Nancy said we have four letters nominating two citizens.  She will email committee members to set up a meeting to elect this year’s citizen.

SUBCOMMITTEES

Road Race- Colleen has printed a brochure and has multiple copies for the town hall, stores, running clubs and Saturday concerts. 

Fireworks-We have a signed contract about the event.  Warren knows about the building.  American Thunder owns the property where the fireworks are to be shot off.  Eileen mentioned to get permission from the owner.  Peggy to contact Jill.  

Entertainment-

Volunteers-

Venders/Exhibitors –Mary reported that she needed to confirm with the scouts if there will be a “dunking booth”.  Also looking into Fiber Arts from 11:00-2:00 per Nancy Carr.

Theme-Mary said she is putting together an article in the Suncook Sun about the Classic Vehicle theme and car show.  Nathan reported that he makes “dash blocks” that can be put on the dash of each car to identify the owner by number.  He will follow up with this information.  There will be a “People Choice Trophy” which the Gauntt’s will donate to the event.  Nathan reported that they are working with a Truck club in Pittsfield.  Someone is working on an article for the Baysider and the Sun newspapers. 

Tee Shirts- Matt reported that shirts will be ready by June 22, 2011.  150 shirts are ordered in six different colors per the contract emailed to volunteers in May.  We need the logo so it can be used on the cake and the website.  Matt to send logo electronically by this weekend June 12, 2011.  Peggy to follow up. This is an immediate need. 

Talent show/karaoke/youth music-

Rentals-

Raffle/Merchandise- Maureen has applied for a raffle permit which will be signed by the selectman next week at their meeting.  Discussion about Title XXIV, Chapter 287-A, RSA law.  Raffle rules only state that our “identifying information” needs to be on the tickets.    Ticket format was presented and approved.  The chairs need to be assembled by Tim.  Tickets are to be printed and cut by Nathan and Chari.  Will be stapled in groups of six on the “keep side”.  Finished product is to be left at the town hall by Monday, 6/13/2011 unless notified otherwise.  Volunteers are to take tickets and booklets to friends and sell them.  Collection cans were displayed.  We need to check with White Buffalo, Country store, Bosco Bell, Town Hall and Blueberry Station for distribution.  The chart shown at the meeting for the “little red” wagon is being revised. Eileen has the LARGE shirt crates (3) and has taken inventory. She pasted out a list of the inventory.  Blurb for raffle has been written and needs to be posted in the booklet.  Time of raffle drawing blurb needs to be changed to 6:15. There was a question about the location of the first concert on June 25th.  Peggy to follow up for information.  A Saturday volunteer list was made up and signed by several volunteers.  Tim will develop the list and also do a blurb about responsibilities at the Saturday concerts.

Publicity – Mary & Kerry.   Nathan reported that they are working with a Truck club in Pittsfield.  Someone is working on an article for the Baysider and the Sun newspapers.  Paula indicated that the webpage looked too bare.  Needed more forms, articles, etc. to make it look better. 

OHD Cake and watermelon- Cheri just needs the logo and she is set to go. 

Logistics- Kerry is looking at the previous plan and tweaking it to meet our needs.  Peggy meeting with fire chief and police to see about parking, permits, police coverage and expenses.  Also, Peggy is talking to Chris Carazzo about any problems that may occur.  There was a discussion about parking rules for the day.

Kid Games- Pam said she is working on the same games as in 2008.  Includes Jail House, bean bag toss and mini-golf.  No age limit to play. There is not going to be a” Kiddie Bike” parade this year.  Nancy is talking to Lisa Prizio about having Disco golf at the event this year.  Unsold tee shirts from previous years will be given as prizes. 

Canoe Race- Jack is unable to conduct the race this year and has resigned as a committee member.  No one has volunteered to do this event so it will be cancelled. 

Cake Walk- Eric &Sherri

Breakfast & Dinner- Mary to call about breakfast at the firehouse in Barnstead Parade. 

Booklet- Matt is working on the production of the book and has 50% completed.  Nancy and Barbara will follow up.  Meeting Tuesday night at 7:30 to put everything together.

Baking Contest-

Auction- Eileen

Art/Photo Contest-Pam

Advertising Sales- Nancy and Barbara have been meeting at the White Buffalo at 7:30 on Tuesday night correlating their work.  Tim helped by visiting Barnstead businesses selling ads.  Nancy reported that we have received $1,010.00 in ad sales and more is still coming.  “Drop dead” deadline was June 8, 2011.  We had a long discussion about the OHD schedule. There was a discussion about compacting the day’s events.  Final schedule should be attached to the minutes when they are distributed. 

Other- Nathan is checking with someone he knows about a police dog presentation.  The members said they would prefer that this be held in 2012.

Committee members were cautioned not to make a monetary decision on their own and expect OHD to pay for the order.  Better to run out than have stuff left over that cuts into our profit margin. 

No motions were voted on.  The meeting adjourned at 8:25 PM. 

Next meeting will be on July 13, 2011, at 6:30 pm.  Meeting place is in the town hall in Center Barnstead.

Respectfully submitted,

Tim Eade, recording secretary